Executive Assistant to the CEO

Role Overview

As Executive Assistant to the CEO, you will provide high-level, proactive support and act as a trusted right hand. This role requires an experienced, confident, and highly organised individual who can manage complex priorities, exercise sound judgement, and operate with discretion in a fast-paced environment.

You will play a key role in ensuring effective communication across the business, supporting business development activity, and enabling the smooth running of executive-level operations. Working closely with the CEO and senior management, you will help ensure priorities are managed efficiently and that information flows seamlessly across the organisation.

Key Responsibilities

• Provide comprehensive executive support to the CEO, including proactive diary management, scheduling meetings, and prioritising daily tasks.
• Manage the CEO’s inbox, ensuring non-client emails are responded to promptly and follow-up correspondence is drafted and sent as required.
• Act as a central point of contact for the senior management team, employees, clients, and external suppliers, ensuring clear and effective communication.
• Screen incoming phone calls on behalf of the CEO, using judgement to prioritise and redirect enquiries appropriately.
• Ensure information is communicated across the business in a timely, accurate, and appropriate manner.
• Use the CRM system proactively to support client relationship management and development.
• Track and coordinate business development activity, ensuring follow-up actions are diarised, monitored, and completed.
• Organise networking events and meetings, including creating meeting briefing notes, booking venues, completing purchase order forms, arranging travel and accommodation where required.
• Record time and expenses accurately in line with internal processes.
• Prepare, draft, amend, and format correspondence, documents, presentations, and reports, ensuring a high standard of accuracy and presentation.
• Support ad hoc projects and initiatives, contributing to both operational and strategic activity.
• Handle sensitive and confidential information with discretion and professionalism at all times.
• Uphold the organisation’s values, culture, and professional standards in all interactions.