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Executive Assistant
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Executive Assistant - Annesley, Nottinghamshire - Competitive Package
This is an exceptional opportunity to join this mid-size company supporting the Managing Director as Executive Personal Assistant. The ideal candidate will have a collaborative personality, be well-organised, and comfortable scheduling meetings and responding to emails on MD's behalf. You will be a team player with high emotional intelligence, anticipating needs, protecting executive time, and managing complex tasks with absolute discretion.
Key Responsibilities
- Calendar & Time Management: Own, filter, and protect the MD’s diary, balancing priorities and optimising daily schedules.
- Gatekeeping & Communication: Act as the primary point of contact for internal staff and external partners and customers; screen and manage emails, draft correspondence, and manage phone calls.
- Itineraries: Coordinate travel arrangements for senior staff and key customers.
- Meetings & Governance: Prepare briefing packs, agendas, and PowerPoint slides; attend key meetings to take minutes and track follow-up action items.
- Project & Event Coordination: Manage ad-hoc administrative projects, stakeholder events, client hospitality, and staff events from concept to execution.
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Required Skills & Qualities
- Discretion: Uncompromising commitment to handling sensitive, high-level, and confidential company data.
- Proactivity: A strong ability to solving problems before they land on the MD's desk.
- Communication: Exceptional verbal and written skills.
- Tech Skills: Strong Microsoft Office ability including PowerPoint.
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Qualifications & Experience
- Minimum of 2 years Executive Assistant (or similar) role supporting C-suite or Director level.
- Proven track record of managing conflicting demands in a fast-paced environment.
- Good systems skills including Microsoft Office proficiency as above
The business has an excellent culture and working environment, and this is a great opportunity and highly rewarding role.
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