Robert Half
Executive Assistant
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Executive Assistant | Biotech | City of Westminster | Hybrid (4 days office / 1 day home) | Contract to March 2027
Robert Half is working with a fast-growing, VC-backed biotech business to find an Executive Assistant to provide maternity cover, supporting a team of four senior executives through a critical growth period until March 2027.
The Role
- Provide exceptional, high-volume diary management across four executives, including a CEO, CFO, CBO, and a fourth exec, each with distinct working styles
- Manage complex travel arrangements, including visa coordination
- Support with board packs and liaison with board members
- Manage expenses processing and review
- Support investor meetings and complex scheduling around fundraise activity
- Provide light-touch HR admin support (Bamboo updates, salary letter mail merges)
- Manage day-to-day office needs: meeting room bookings, supplier liaison, landlord issues, office supplies
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What you'll need
- Proven experience in a fast-paced, dynamic environment: start-up, scale-up, fintech, or biotech
- Strong, confident personality with the ability to push back on senior stakeholders
- Exceptional organisation and time management
- Proactive, solutions-focused approach; able to spot issues before they land
- High attention to detail and comfort with high email volume
- Flexibility to occasionally work outside standard hours, including some weekends, during peak periods
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Details
- Location: City of Westminster, London (hybrid, 4 days office / 1 day home)
- Contract: to March 2027 (approx. 7 months)
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