The Way Youth Zone
Executive Assistant
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Purpose / Summary
This role has been created to provide high-quality executive support during a period of organisational change, as a key member of the Senior Leadership Team is on maternity leave. Rather than replacing that role directly, the Executive Assistant will play a critical enabling function – protecting the time of, and supporting, the Chief Executive and Director of Fundraising & Communications, who will be taking on additional responsibilities during this period.
The postholder will help ensure leadership capacity is protected, priorities are managed effectively, and the organisation continues to operate smoothly and responsively. This includes bringing structure, coordination and clarity to a fast-paced environment, allowing senior leaders to focus on strategic leadership, partnerships and delivery. This is a hands-on, high-trust role requiring discretion, initiative and the ability to anticipate needs, solve problems and keep things moving.
Key Duties & Responsibilities
Executive & Leadership Support
- Provide proactive day-to-day support to the CEO and Director of Fundraising & Communications
- Manage email inboxes, complex diaries, prioritising competing demands and ensuring effective use of time
- Coordinate meetings, including scheduling, agendas, papers and tracking actions
- Support the flow of information across SLT, ensuring clarity, accountability and follow-through
Organisation & Priority Management
- Maintain oversight of key organisational priorities, deadlines and actions
- Track progress across strategic and operational work, ensuring nothing is lost or delayed
- Bring structure to competing demands, helping leaders stay focused on the most important work
Governance & Board / Committee Support
- Support the planning and administration of Board and Committee meetings
- Prepare and coordinate high-quality papers, reports and documentation
- Attend meetings where required (including occasional evening meetings) and track actions and decisions
- Ensure timely follow-up and clear communication with Trustees
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Administrative & Operational Support
- Maintain accurate records, filing systems and document management.
- Support planning and logistics for meetings, events, visits and organisational activities.
- Provide coordination support across the Senior Leadership Team, helping to ensure actions, deadlines and organisational priorities remain on track during the maternity cover period.
- Support people-related administration led by the Head of Operations & People, including coordination of recruitment activity, onboarding, training, policy reviews, staff communications and other employee lifecycle processes.
- Assist with the administration of organisational initiatives relating to culture, wellbeing, recognition, learning and development and employee engagement.
- Help ensure that key internal processes are delivered efficiently and consistently, enabling senior leaders to focus on strategic priorities.
Communication & Documentation
- Draft, edit and format high-quality communications, reports and presentations
- Act as a professional first point of contact where appropriate
- Ensure clear, consistent and timely communication with internal and external stakeholders
- Handle sensitive and confidential information with professionalism and discretion at all times.
Fundraising & Communications Support
- Support the Director of Fundraising & Communications by coordinating the events and campaigns calendar, ensuring strong alignment both internally and with external initiatives.
- Assist with donor and partner administration, reporting and follow-up activity
- Help ensure fundraising and communications activity remains well-organised and aligned to priorities
Required Qualifications / Experience
Essential
- Significant experience as an Executive Assistant, Personal Assistant or in a senior administrative role
- Strong experience supporting senior leaders in a complex environment
- Excellent organisational and diary management skills
- Strong written and verbal communication skills
- High level of discretion, professionalism and judgement
- Experience supporting governance processes or Board-level work
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable
- Experience in the charity, public or youth sector
- Experience supporting fundraising, partnerships or communications activity
Skills & Competencies
- Highly organised with strong attention to detail
- Proactive and able to anticipate needs
- Strong interpersonal and relationship-building skills
- Able to manage multiple priorities and work independently
- Confident user of Microsoft Office / Teams / SharePoint
- Calm, flexible and solutions-focused under pressure
- Values-led and aligned to Our Way: How We Do Things
Accountability & Success Measures
We define accountability as taking ownership of your responsibilities, being equipped and empowered to fulfil your role, and continuously reflecting and adapting through self-awareness to grow and support others.
In this role, success looks like:
- Senior leaders are well-supported and able to focus on high-impact strategic work
- Organisational priorities are clearly tracked, coordinated and delivered effectively
- Board and Committee processes run smoothly, with high-quality, timely papers and follow-up
- Communication is professional, timely and well-managed across stakeholders
- The organisation maintains pace and stability during the maternity cover period
You’ll be accountable for:
- Effective diary management, scheduling and prioritisation
- High-quality coordination of meetings, papers and communications
- Tracking actions, deadlines and leadership priorities
- Accuracy and quality of administrative systems and documentation
- Maintaining confidentiality and professionalism at all times
To apply, please follow the link - https://hr.breathehr.com/v/executive-assistant-47947
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills