Executive Assistant

Career growth

• Strong commitment to CPD, training and professional development

Time off & flexibility

• 25 days’ annual leave, increasing with service
• Buy and sell holiday scheme

Everyday perks & exclusive discounts

• Blue Light Card and employee discount platform
• Exclusive discounts at The Springs, Leeds
• 25% off health & beauty purchases
• 25% off Pharmacy2U Private Online Doctor services

Culture & community

• Regular social events throughout the year

What you’ll be doing?

• Manage a complex and fast-paced executive diary, ensuring priorities are effectively coordinated and time is used efficiently
• Coordinate meetings and appointments, proactively identifying scheduling challenges and ensuring all stakeholders are aligned
• Prepare meeting agendas, briefing materials and supporting documentation to enable effective decision-making
• Provide comprehensive support for Board and executive leadership meetings, including planning, logistics and follow-up actions
• Coordinate the preparation and distribution of Board papers, presentations and other executive communications
• Act as a key point of contact for senior internal and external stakeholders, maintaining professional and effective relationships
• Manage and prioritise incoming correspondence, ensuring timely responses and appropriate escalation where required
• Organise leadership events, company meetings and other business activities, managing all associated logistics
• Coordinate domestic and international travel arrangements, ensuring seamless planning and contingency management where needed
• Handle confidential and commercially sensitive information with discretion, while supporting projects, reporting and continuous improvements across the executive office

Who are we looking for?

• Proven experience providing executive support to a CEO, Executive Team member, or Board-level stakeholder within a fast-paced business environment
• Demonstrated experience coordinating senior leadership or Board meetings, including agendas, papers, logistics and action tracking
• Strong written and verbal communication skills, with the ability to draft, proofread and manage professional correspondence for a range of audiences
• Excellent organisational and prioritisation skills, with the ability to manage multiple deadlines and changing priorities effectively
• Experience building positive working relationships with senior stakeholders, both internally and externally
• High levels of discretion and professionalism when handling confidential, commercially sensitive or personal information
• Strong proficiency in Microsoft Office and collaboration tools, with the ability to produce high-quality documents, presentations and reports
• Experience coordinating complex travel arrangements, events and executive-level meetings across multiple locations and time zones
• A proactive and solutions-focused approach, with the ability to anticipate needs, identify improvements and work independently
• Sound judgement, resilience and adaptability, with the ability to remain effective in a dynamic and high-pressure environment

Desirable

• Experience supporting a publicly listed, regulated, private equity-backed or investor-backed business
• Exposure to corporate governance, company secretarial or Board administration processes
• Experience supporting investor relations activities, including shareholder meetings, results presentations or investor events

What happens next?

Please click apply and if we think you are a good match, we will be in touch to arrange an interview.

Applicants must prove they have the right to live in the UK.

All successful applicants will be required to undergo a DBS check.

Unsolicited agency applications will be treated as a gift.

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