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British American Tobacco United Kingdom
Executive Assistant AME
Location: London
Duration: 12 months
About the Role
BAT is evolving at pace into a global multi-category business. Our purpose is to create A Better Tomorrow™ by Building a Smokeless World.
To achieve our ambition, we are looking for colleagues who are ready to join us on this journey! Tomorrow can’t wait, let’s shape it together!
Key Objectives and Expectations
Provide comprehensive administrative, organisational, and secretarial support to three senior directors plus their teams within a high-volume multi-tasking environment. Activities will include interaction with various senior internal and external stakeholders, and the job holder will execute various planning, organising, and coordinate activities.
Your Key Responsibilities Will Include
- Provide comprehensive executive support to senior functional leaders, including complex calendar management, preparation of presentations/reports, and coordination of leadership meetings.
- Plan and manage domestic and international travel, workshops, conferences, and events, handling logistics, itineraries, accommodation, venues, and stakeholder coordination.
- Deliver confidential administrative support, including expense processing, purchase order creation (Coupa), records management, and compliance with company policies.
- Coordinate employee lifecycle activities, supporting onboarding, transfers, and offboarding through workspace allocation, IT setup, induction planning, and relocation/visa assistance.
- Drive operational efficiency through proactive workload management, continuous process improvement, stakeholder relationship management, and anticipation of team and leadership needs.
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What We Are Looking For
- Experience operating in a similar Executive Assistant role supporting senior leaders within a large and complex corporate environment.
- Demonstrates strong organizational, prioritization, decision-making, and planning skills, with the ability to anticipate needs and adapt to changing priorities.
- Possesses excellent interpersonal, influencing, relationship-building, and teamwork skills, with the ability to collaborate effectively at all organizational levels.
- Maintains a strong understanding of business priorities, company policies, procedures, and confidential administrative support requirements.
- Advanced user of Microsoft Office (Word, PowerPoint, Excel, Outlook), with additional knowledge of Concur and Coupa considered an advantage.
What We Offer You
- We offer a market leading annual performance bonus (subject to eligibility).
- Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives.
- Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
- You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills.
- We prioritise continuous improvement within a transformative environment, preparing for ongoing changes.
Why Join BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.
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At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.
We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award-winning employee experience here.
We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.
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