Whytematter
Executive Assistant
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The Role
As a trusted partner to the CEO and CFO, you will:
- Proactively manage diaries, meetings and priorities to maximise efficiency and effective use of time.
- Coordinate domestic and international travel, including itineraries, bookings and supporting logistics.
- Prepare and distribute accurate, professional documents, reports, meeting packs, presentations and briefing materials.
- Act as a key point of contact for internal and external stakeholders, building effective working relationships on behalf of the executives.
- Anticipate executive needs, exercise sound judgement and resolve issues proactively.
- Handle confidential and sensitive information with professionalism and discretion.
- Provide administrative and coordination support for meetings, projects and wider business priorities.
- Undertake other duties appropriate to the role as required.
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Essential Skills and Experience
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This opportunity would suit a highly organised, professional and proactive individual who thrives in a fast-paced environment and delivers high-quality support at senior executive level. Candidates should demonstrate:
- Significant experience supporting senior leaders or C-suite executives in an Executive Assistant or similar role.
- Strong experience managing complex diaries, travel arrangements, meetings and changing priorities.
- The ability to handle confidential and sensitive information with discretion.
- Excellent written and verbal communication skills, with the confidence to engage effectively with senior stakeholders.
- Strong organisational and time management skills, including the ability to manage multiple deadlines and competing demands.
- Excellent attention to detail and the ability to produce accurate, polished documents and presentations.
- Proficiency in Microsoft Office, including Outlook, Word, PowerPoint and Excel.
- A proactive, solutions-focused approach, with the ability to anticipate needs and take initiative.
- Strong interpersonal skills and a collaborative approach.
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