Ministry of Sound
Executive Assistant
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Us
Ministry of Sound has never been a business that stands still. While we're proud of the impact we've had on music, culture and entertainment over the last three and a half decades, we're focused on what's coming next.
Today, we're a collection of businesses spanning music, entertainment, hospitality, events, workspaces and fitness, connected by a shared obsession with creating unforgettable experiences, bringing people together and doing things differently.
From the world-famous Ministry of Sound Club, to The Ministry and Ministry Venues, through to our charity Jai Dog Rescue, each part of the Group plays a role in shaping the communities and experiences we're known for.
We're entering an exciting phase of growth and evolution. Across every part of the business, we're investing in our people, our brands and the experiences we create. We have the advantage of being an established and globally recognised brand, but we still operate with the energy, pace and entrepreneurial mindset of a challenger.
Ideas move quickly, opportunities are there to be seized, and individuals have the chance to make a visible impact. If you're looking for a role where you can help shape the future of a unique group of brands, create experiences that people genuinely remember, and be part of a team that's building what's next, there's never been a more exciting time to join Ministry of Sound Group.
Full time, 5 days on site in SE1.
Salary £40,000 per annum.
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We also offer an excellent range of benefits to support you as you grow with the company and take part in achieving our collective mission.
Health & Wellness:
- Free Ministry membership with access to our gym
- Free fitness classes & wellness events
- 24/7 Free GP access
- Counselling and Support Helpline
- Thrive Support app to help monitor your wellbeing
- Life Assurance Scheme
Financial well-being:
- Staff referral scheme
- Annual company bonus
- Season ticket loan
- Cycle to work scheme
- Enhanced maternity and adoption leave
Pleasant Oddities:
- Access to cultural events hosted at The Ministry
- Family & friends membership discount
- Free entry to Ministry of Sound Club
- Dog-friendly office
- Free lunch and refreshments
- Hospitality Rewards: an online rewards scheme with discounts for many popular retailers
The Role
The Group Managing Director will rely on you for your support in many areas including acting as gate keeper for diary management, associated travel, agenda planning and general meeting preparations.
- You must have excellent written skills.
- You will be able to anticipate the needs of the Managing Director and proactively identify solutions before issues arise.
- You will be experienced in taking minutes and producing comprehensive actions and following up with individuals.
- Build and maintain strong relationships with senior stakeholders, clients, and partners, demonstrating professionalism and discretion at all times.
- You must be organised and willing to get involved in other parts of the business, assisting with organising company talks and supporting with project / event delivery.
- You will possess a professional telephone manner, answering and directing telephone calls and managing GMD's email inbox and responding when necessary.
- You will be experienced in document production – client packs, presentations, proof reading and formatting, so an eye for detail is essential.
- Coordinate any bookings with a good understanding of high-end restaurants, bars, venues, and hospitality arrangements for meetings and events.
- You will perform some financial admin tasks such as processing invoices, updating trackers and preparing reports.
- You will be managing a digital file system, ensuring an efficient process is in place and files can be accessed with ease. Adept in Microsoft Office.
- Work closely with the Office Manager to ensure the office environment remains organised, professional, and welcoming.
- You will be greeting visitors and clients, enjoy proactive thinking and be solutions focused.
- Undertake additional ad hoc duties and diary management as required to support the Chairman as necessary.
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Requirements
- Minimum of 3 years' experience supporting C-suite executives
- Exceptional organisational and prioritisation skills
- High levels of discretion and emotional intelligence
- A strong proactive attitude
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