Runa Capital
Executive Assistant
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Executive Assistant to the Head of Family Office
We are working with one of our trusted partners, a private Family Office with a strong focus on technology investments, to identify a highly professional and reliable Executive Assistant to the Head of the Family Office.
Key Responsibilities
- Manage the Head's complex calendar, including business meetings, calls, appointments and personal commitments
- Coordinate and prioritise a constantly changing schedule, ensuring that important deadlines and commitments are not missed
- Organise domestic and international business and personal travel, including flights, hotels, transfers, itineraries and last-minute changes
- Manage day-to-day correspondence, emails, messages and follow-ups
- Arrange meetings, dinners, events, reservations and other professional or personal engagements
- Provide support during business and personal travel when required
- Be prepared to handle urgent or time-sensitive requests and react quickly when priorities change
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About You
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- Previous experience as an Executive Assistant, Personal Assistant, Private Assistant, or in a similar high-trust role
- Excellent English, both written and spoken, is essential
- French or Italian would be highly desirable
- Highly organised, structured and detail-oriented
- Naturally proactive and able to anticipate what needs to be done
- Fast and responsive, with the ability to react calmly and efficiently to urgent requests
- Excellent listening skills and a strong ability to understand and accurately follow instructions
- Able to manage multiple priorities without losing attention to detail
- Comfortable working independently and taking ownership of tasks
- Strong communication and interpersonal skills
- Confident using Microsoft Office/Google Workspace
- Flexible regarding working hours and comfortable with occasional work outside standard business hours, depending on the Executive's schedule and urgent requirements
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