BESA
Executive Assistant
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ABOUT THE ROLE
To provide high-level executive support to the Chief Executive (CEO) and Senior Leadership Team (SLT), ensuring the smooth running of strategic, operational, and administrative activities. The Executive Assistant will act as a trusted gatekeeper, coordinator, and liaison, enabling the CEO and senior leaders to focus on strategic priorities and member engagement.
Whether you're looking for a full-time or part-time opportunity, we'd love to hear from you. For those seeking part-time hours, these will be spread across five days per week. This is a hybrid role, with a minimum of one day per week in our London office.
KEY DUTIES
Executive Support
- Provide proactive, high-level support to the CEO and SLT, anticipating requirements and managing complex and competing priorities.
- Support strategic leadership by preparing briefings, papers, and background information for SLT discussions, Board meetings, and external engagements. Act as a gatekeeper for the Executive Office (from external sources), ensuring information is appropriately prioritized, progressed, or escalated.
- Support the effective running of SLT meetings, including agenda planning, paper coordination, minute taking, and action tracking.
Governance, Board & Committee Support
- Support the efficient delivery of Board, Council, and committee processes, ensuring professionalism and confidentiality.
- Coordinate agendas, papers, and meeting arrangements in partnership with senior colleagues to achieve timely, high-quality outputs.
- Produce accurate minutes and maintain action logs, using AI tools where appropriate.
- Provide supportive liaison for Board members, committee chairs, and senior volunteers regarding their interaction with the BESA SLT, while recognizing that day-to-day key contact responsibilities sit with designated colleagues.
- Maintain an up-to-date understanding of governance requirements relevant to BESA.
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SLT Diary, Planning & Logistics
- Manage complex diaries for the CEO and SLT members, balancing strategic priorities, operational demands, and member-facing commitments.
- Coordinate senior-level meetings, leadership away days, Board sessions, conferences, and events.
- Manage worldwide travel and logistics, including attendance at member events and external stakeholder meetings and conferences.
Communications & Stakeholder Liaison
- Draft, review, and manage executive-level correspondence, briefings, and presentations.
- Support consistent, professional communication between the SLT and internal teams, members, and external partners.
- Act as a key interface between the Executive Office and the wider organization, building strong and trusted working relationships.
Organisational & Operational Support
- Support cross-organizational initiatives and projects, often involving sensitive or complex matters.
- Identify opportunities to improve and innovate Executive Office processes, governance administration, and ways of working through new technologies and processes.
- Where appropriate, provide informal guidance or support to others.
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ABOUT YOU
Essential Experience & Skills:
- Proven experience as an Executive Assistant or similar role supporting senior leaders.
- Able to manage senior stakeholders with credibility, diplomacy, and constructive challenge.
- Excellent organizational and time management skills, with the ability to manage competing priorities.
- Strong written and verbal communication skills, including drafting high-quality documents.
- High level of discretion, integrity, and professionalism.
- Proficiency in Microsoft Office Suite.
- Experience in coordinating meetings, events, and travel logistics.
Personal Attributes:
- Possesses a naturally curious mindset, showing interest in how things work and how best to support organizational priorities.
- Proactive and solution-focused, with a can-do attitude.
- Calm under pressure and adaptable to changing priorities.
- Collaborative and approachable, with strong interpersonal skills.
- Committed to organizational values and purpose.
Important Dates
- Closing Date: 13th September 2026
- 1st Interview: 23rd & 24th September 2026
- 2nd Interview: tbc
Don’t meet every single requirement? At BESA, we are committed to building a diverse and inclusive workplace. If you're enthusiastic about this role but your experience doesn't match every requirement perfectly, we encourage you to apply anyway. You might be exactly the candidate we're looking for!
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