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Executive Assistant Apprentice
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Kick-start your career with Eclipse Power, an OFGEM-licensed energy infrastructure provider. As a Business Administrator Apprentice, you'll gain hands-on experience, develop valuable professional skills, and work with industry experts on real projects. Earn, learn, and build a bright future in a growing sector. Apply today!
Main responsibilities will include:
- Provide administrative support to the Group EA & Office Manager, with routine daily tasks and business administration
- Assist with calendar management, including scheduling meetings, resolving diary clashes, preparing meeting information and helping ensure follow-up actions are tracked
- Support email-related administration by helping prepare draft communications, organising follow-up actions and maintaining trackers
- Book travel arrangements including flights, trains, taxis, accommodation and related itineraries
- Arrange meeting rooms, refreshments, visitor access and required materials for internal and external meetings
- Support the preparation of agendas, meeting notes, action trackers and follow-up reminders
- Help prepare documents, reports, presentations and slide decks using Microsoft Office
- Maintain accurate records, files, trackers and administrative documents, ensuring information is handled confidentially and appropriately
- Assist with office management administration across Milton Keynes, London and the future Midlands office
- Order office supplies, stationery, refreshments and other items required for the smooth running of the offices
- Support basic facilities coordination, including reporting maintenance issues, liaising with suppliers and helping track office requirements
- Assist with health and safety administration, including maintaining records, supporting office checks and escalating issues where required
- Support venue sourcing, logistics, invitations, materials, travel and on-the-day coordination for company meetings and events
- Liaise professionally with internal colleagues, external visitors, suppliers, venues and service providers
- Help improve administrative processes by identifying more efficient ways of organising routine tasks, records and communications
- Support ad hoc administration and project tasks as required, adapting to changing business priorities.
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Please note: The key dates are to be used as a guide only. Should the right candidate be found, this vacancy may close early.
Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.
Training with Milton Keynes College. Ongoing training, support and development with the employer. Business Administrator Level 3.
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
GCSE in:
- Maths (grade 9-5)
- English (grade 9-4)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills and attributes required:
- Organised
- Multitasking
- Written & verbal comms
- Professional & friendly
- Attention to detail
- Eager to learn
- Handles confidential data
- Proactive & takes ownership
- Time management
- Microsoft Office skills
- Reliable & punctual
The Executive Assistant Apprentice will provide day-to-day administrative, support and office coordination assistance to the Group EA & Office Manager. This is a new apprenticeship role created to support the increasing volume of routine operational and administrative tasks across the business, enabling the Group EA & Office Manager to focus on more strategic priorities and objectives.
The role will support the smooth running of day-to-day administration, including calendar coordination, travel and accommodation bookings, meeting arrangements, office administration, event logistics and general business support. The apprentice will develop a broad range of transferable business administration skills while supporting the Group EA & Office Manager, who will continue to provide direct support to the Executive Team and directors.
Responsibilities:
As Executive Assistant Apprentice, you will be responsible for supporting the day-to-day administration that helps the Group EA & Office Manager, offices and wider business operate efficiently, professionally and consistently. As part of their Apprenticeship, the successful candidate will complete off the job training - dedicated learning that takes place during paid working hours and focuses on developing the skills and knowledge needed for the role. This includes structured activities such as workshops, online learning, shadowing, and practical training, ensuring they gain the full competence required to excel in the position while contributing effectively to the organisation.
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Company Overview:
With a company-wide ambition to outshine for our customers and partners, we are committed to continually raising the bar in how we work and what we deliver. Eclipse Power is a proud market leader in the UK energy sector, providing expert grid consultancy and delivering private network and microgrid solutions, as well as operating as an OFGEM licensed Independent Distribution Network Operator (IDNO). We offer specialised technical expertise at every stage of the customer journey, from advice and support on initial project viability, to design through to adoption and maintenance and everything in between. Our strong reputation, skilled workforce, innovative digital technology, and established industry regulatory relationships underpin the service we provide, and we are passionate and committed to delivering safe, reliable and high-quality solutions for our customers and partners.
Our people are our most important asset. Rather than traditional company values, we have personalities, reflecting our belief that how we work and what we do truly matters. With a diverse talent pool, we benefit from many different ways of thinking. Our people have a strong work ethic, care for one another, and make sure we have some fun along the way.
Apprenticeship Benefits:
- Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
- A permanent position may be on offer upon successful completion of the Apprenticeship.
Contact Information:
The contact for this apprenticeship is:
MILTON KEYNES COLLEGE
Cat Brown
Apprenticeships@mkcollege.ac.uk
01908 637056
The reference code for this apprenticeship is VAC2000047033.
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