Find an apprenticeship
Executive Assistant Apprentice
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
We are seeking an Apprentice Executive Assistant to join our team as a result of our rapid growth! Overseeing all admin and compliance duties for the company, including creating and managing timesheets, maintaining the database, sending client contracts, creating and entering new hire compliance checks, and invoicing.
What you'll do at work
- Assisting the team with administration
- Data entry and database management
- Setting up new clients and files
- Taking calls and messages and passing to the appropriate person
- Contacting candidates by telephone
- Making weekly phone calls to clients to offer assistance and confirm that they have received their invoice
- To deal professionally with candidate, clients, colleagues, and other professional agencies on the telephone and in person as required
- Managing new start compliance checklists
- Preparing compliance reports
- Preparing and sending contracts/invoices to our clients
- Timesheet creation and management
- Managing emails and diaries
- To ensure the confidentiality and security of all the company’s and client’s documentation and/or information
Where you'll work
Crown House
151 High Road
Loughton
IG10 4LF
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
Training provider
DAVIDSON TRAINING UK LIMITED
Training course
Business administrator (level 3)
Understanding apprenticeship levels (opens in new tab)
What you'll learn
Course contents
Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information, and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports, and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports, and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing, or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themselves to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation, e.g., coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g., impact on clients, suppliers, other parts of the organisation). Manages resources, e.g., equipment or facilities. Organises meetings and events, takes minutes during meetings, and creates action logs as appropriate. Takes responsibility for logistics, e.g., travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor, and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Training schedule
Full training will be given, leading to a recognised Level 3 Apprenticeship Standard as a Business Administrator.
On-the-job training will be delivered by the employer with the training provider's support.
Off-the-job training will be delivered by the training provider in partnership with the employer.
You will also complete the Functional Skills in maths and English up to and including Level 2 (if you do not already hold the equivalent).
Get help with your application
Your very own career expert that helps elevate your application to the next level.
The apprenticeship is delivered entirely on-the-job, meaning there is no college release time required.
All training and development will take place within the workplace during your working hours.
Desirable qualifications
- GCSE in:
- Maths (grade 4-9 or A*-C)
- Maths (grade 4-9 or A*-C)
- A Level in:
- Any (grade Any)
- BTEC in:
- Any (grade Any)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Team working
- Confident on the telephone
- Excellent Telephone Manner
- High level of focus
Other requirements
Though not required, it would be beneficial if you had any prior office administration or retail/sales experience, or any knowledge of the construction industry. If you have any prior experience, kindly let us know. Our office location is 2 minutes from the station, parking is available but on residential streets nearby as the office is right on the high street.
Small enough to care, big enough to deliver! Ridgeway & Co was launched with one clear vision - to build long term partnerships with both clients and candidates as we support them in their progression to success. We achieve this through a consultative, collaborative approach, prioritising transparency and embracing a solution-oriented ethos at all times. With over a decade of experience specialising in blue collar Trades & Labour, we have built a strong reputation and key network of candidates who we proudly hold long-lasting relationships with. Through our ongoing networking facilities and various candidate sourcing functions, we will always ensure every role is sourced on a transparent basis with a long-term view in mind.
https://ridgewayandco.com/ (opens in new tab)
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Opportunities for progression are endless, as we are growing rapidly; forecasted to double our turnover each year for the next 3 years!
The contact for this apprenticeship is:
DAVIDSON TRAINING UK LIMITED
GEMMA BARR
gemmamarr@davidsontraining.com
07399 586723
The reference code for this apprenticeship is VAC2000043307.
Closes on Friday 21 August 2026.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location