Aquent
Executive Assistant [AQ-15030]
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Join a global leader at the forefront of innovation, shaping the future of its industry through groundbreaking initiatives and a commitment to excellence. This organization is renowned for its dynamic environment and its dedication to fostering a culture of high performance and continuous improvement. As a pivotal member of the team, you will contribute directly to the strategic operations that underpin its success, making a tangible impact on its leadership and broader organizational goals.
About The Role
We are seeking a highly organized and proactive professional to provide comprehensive administrative support to two Directors within a critical team. This is an exciting opportunity to play a central role in enabling senior leadership, navigating complex international operations, and ensuring the seamless execution of high-priority initiatives. Your exceptional organizational skills, sound judgment, and ability to manage sensitive information will be crucial in this fast-paced and impactful environment, directly contributing to the strategic objectives of the organization.
Key Responsibilities
- Manage complex, high-volume calendars for two Directors, including extensive meeting schedules across various internal teams and cross-functional groups.
- Coordinate meetings with internal and external stakeholders, including external partners and regulatory bodies, across multiple time zones.
- Exercise sound judgment in prioritizing meeting requests and resolving scheduling conflicts, particularly around recurring leadership cadences and key business reviews.
- Manage multiple simultaneous scheduling requests with competing deadlines, proactively identifying and resolving conflicts based on business priorities and Director preferences.
- Schedule and coordinate meetings, including recurring engagements and one-off interactions with external counsel and regulators.
- Process and reconcile expense reports and approve fee invoices accurately and in a timely manner.
- Coordinate domestic and international travel arrangements.
- Plan and execute large-scale events and off-sites, including team gatherings and other strategic events.
- Handle privileged and confidential information with the utmost discretion and professionalism.
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Required Qualifications
- Proven experience as an Executive Assistant supporting senior leadership, ideally within a complex organizational structure.
- Demonstrated track record managing calendars for executives with high meeting volumes across international time zones.
- Strong prioritization skills and the ability to make sound judgments in ambiguous situations.
- Excellent organizational abilities with meticulous attention to detail.
- Ability to multitask effectively and manage multiple competing requests simultaneously.
- Professional communication skills, both written and verbal.
- Proficiency with calendar management tools and expense reporting systems.
- High degree of professionalism and executive presence.
- Ability to remain calm under pressure and adapt to last-minute changes.
- Self-motivated with a strong sense of ownership and accountability.
- A collaborative team player who works effectively with other administrative professionals across the organization.
- Comfortable interfacing with external partners, regulators, and senior leadership.
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Client Description
Our Client is a FTSE 100, multinational technology company no longer known for just one thing. Their areas of expertise include e-commerce, cloud computing, digital streaming, artificial intelligence, original entertainment… the list goes on. Despite being primarily digital, their aim is to be the most customer-centric company in the world.
Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.
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