Electrify
Executive Assistant / Business Support Partner
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Before you start please review the recruitment pack via electrify.me.uk/careers and follow the instructions to apply. Candidates we appoint almost always apply directly to us, having downloaded the pack.
HELLO THERE!
Welcome to Electrify, where our super talented team helps clients across the UK - who share our values - tell extraordinary stories that inspire action.
Primarily we work with not-for-profit clients, across charity and public sectors.
When we recruit we look for people who live our values - committed, energetic, honest and kind - especially when nobody’s watching.
Our culture is simple but important: we work with people not brands or organisations, when we say we’ll do something, you can be sure we’ll do it, and we love what we do.
Wellbeing is key to us, because when our team is motivated, inspired and settled, our clients get the very best out of us.
We’ve invested heavily in this area, building an approach in collaboration with the team. You’ll get a wellbeing half-day off every month, an above average holiday entitlement, and there’s a range of proactive support tools available.
The thing is, we want to be the best employer. We share profit on an open book P&L, offer a second performance bonus and review salaries proactively.
You’ll also know exactly what our directors earn; and we’re committed that this won’t be more than three times the lowest paid colleague.
We’re Living Wage accredited, although in practice nobody is paid anywhere near as low as the living wage. We are signatories to the Scottish Business Pledge and have been accredited onto the Scottish Government's Young Person's Guarantee programme.
Key Information
Role: Executive Assistant / Business Support Partner
Reports to: Managing Director / Creative Director
Contractual status: Fixed term contract (eight months), 24 hours per week
Salary: £31,000 pro rata (£18,600 gross)
Benefits:
- Profit share bonus (annual)
- Discretionary personal performance bonus (annual)
- £32 monthly physical wellbeing payment
- £30 towards your mobile phone each month or company mobile
- Annual leave - 32 days plus your birthday off (or alternative) - pro-rata
- 7.5 half wellbeing days per year - pro-rata
- Wider wellbeing approach includes provision of specialist counselling services
- Pension - Employee/employer contribution via Nest
Office base: 1C Alba Pavilions, Alba Business Park, Livingston, EH54 7HG
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About the Role
This is a new role at Electrify to provide vital support to our directors during a period of transition.
Our co-owner Lauren is having a baby in January, which we are all very excited about.
As an owner and creative director, she isn’t really replaceable, so some of her responsibilities will be held by Lawrence, and our creative lead Heather.
Lauren is a company director, and so she continues to hold legal responsibilities throughout her maternity leave.
The plan is that Lauren will be out of the business for 12 weeks after she gives birth.
She then intends to begin a gradual return (mainly remotely) from 13-24 weeks, working specifically on a new project.
From 25 weeks onwards Lauren will return to the office, building up to a FTE role in the autumn.
This role is to help us fill in the gaps, to support both Lawrence & Lauren and the wider team during this period to keep all of us moving forward.
We’re aiming for the postholder to join us in November to get a couple of months to work with both Lawrence & Lauren, so we can establish a collective rhythm.
Role Profile
Executive Assistant / Business Support Partner
Role focus: Organised, proactive coordination and administrative support that keeps our business running smoothly, freeing the directors to focus on creative and strategic work.
- Manage the directors' diaries and correspondence, ensuring effective scheduling, prioritisation and follow-up; this also includes triaging general enquiries email inbox
- Support the directors in preparing for meetings, and attend key meetings to produce notes and actions on their behalf (includes use of AI)
- Support the preparation of team meetings, updates and board meetings
- Monitor project progress against milestones, flagging delays and risks to keep delivery on track using our project management system Teamwork
- Provide co-ordination support for projects such as organisation of locations for film shoots, arranging travel, accommodation or logistics
- Set up new client projects within our systems so they are ready for the team to take forward
- Provide day-to-day finance administration, including purchase orders, supplier bills and client invoicing, for director approval
- Manage the sourcing and ordering of branded and physical items
- Produce and format client-facing documents, reports and presentations, and maintain version control and filing
- Proofread and sense-check written content prior to sign-off
- Review suitability of new business tenders and provide a breakdown to directors that feeds into our pipeline
- Update and manage company policies and our business process document, ensuring consistent, efficient workflows
- Oversee day-to-day office management, including liaison with the property management company and maintaining office supplies
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This role may require other activities as required by the company from time to time.
What You Need for the Role
- Phenomenally well organised - We believe being organised, great at time management, and good at prioritising is a key enabler of everything we do. Being organised is vital to us
- Attention to detail - You'll be forensic in your approach — accuracy matters, and everything leaving us has to be right
- Proactive - You'll spot what needs doing before you're asked, take the initiative, and keep things moving without waiting to be chased
- Problem solver - You'll enjoy working out how to get things done — finding the practical route through, and moving the pieces around to make things work
- Trustworthy and discreet - You'll handle sensitive information — financial, personal and confidential with complete discretion, and people will know they can rely on you
- Clear communicator - You'll take in information quickly, understand what's needed, and respond clearly. Great written English is vital
Our Values
Our values really matter to us. This is how we work together and with clients. If we invite you to an interview we’ll want to hear how you can live these values.
- Energetic - We work really hard, and go over and above; we don’t settle for solutions that are easy when we believe there are better ways to do things
- Committed - When stuff needs done, we do it. None of us are afraid of working really hard to make every project a success. This is a place where sleeves are rolled up
- Honest - Our team are highly experienced, and so we’ll always give you our best advice, challenging you when we feel it’s needed, so we can ensure a brilliant outcome
- Kind - Without kindness you have nothing. Everything we do should be done with kindness in mind and so we’re sure that you’ll see that when you work with us!
How to Apply
Visit our website at electrify.me.uk/careers to apply. You'll find all the information in the recruitment pack. Do not apply via LinkedIn itself.
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