Confidential
Executive Assistant
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Position Overview
Seeking a highly organized and proactive executive assistant to provide administrative support to one to three executives helping streamline operations and improve overall efficiency. Key responsibilities include:
Calendar & Communication Management: Manage the executive's schedule, ensuring efficient time management and prioritization of meetings. Serve as the primary point of contact for internal and external communications.
Expense Reporting: Preparing expense reports and ensure accuracy of client-related expenses.
Document Preparation & Review: Create client presentations and proposals. Prepare all production work associated with executing assignments from start to finish.
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Meeting Coordination: Arrange and coordinate virtual meetings, global calls, and travel arrangements. Prepare agendas, take minutes, and follow up on action items.
Travel Arrangements: Plan and coordinate all travel arrangements, including booking flights, accommodations, and ground transportation. Prepare detailed itineraries.
Project Management: Oversee and manage special projects and initiatives. Track progress, prepare status reports, and ensure timely completion of tasks.
Stakeholder Relationship Management: Build and maintain relationships with key stakeholders, including senior executives, board members, and external partners.
Operational Efficiency: Identify opportunities to improve operational processes and procedures. Assist in the management of day-to-day operations to enhance overall efficiency.
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Confidential Handling: Manage sensitive and confidential information with discretion and professionalism.
Desired Qualifications
- Three or more years of executive administrative assistant experience in a professional services environment, preferably supporting senior executives.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft applications (Word, Outlook, PowerPoint, Excel).
- Bachelor's degree preferred but required.
Location:
This is an in-office position based in London, with an expectation of regular on-site presence.
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