The Role

The Executive Assistant is responsible for providing high-level administrative support to the Chief Commercial Officer, Vice President Europe, and Vice President International in achieving their objectives and responsibilities as well as ad-hoc support to their respective teams.

Reporting directly to the CCO, the EA supports the CCO and his wider senior management teams; organises and coordinates executive outreach and external relations efforts whilst also organizing special events for the company as required.

What You'll Be Doing

• Provide high-level executive and administrative support to the CCO, VP Europe and VP International, ensuring commitments, priorities and responsibilities are delivered effectively and on time.
• Manage complex diaries, emails, communications and forward planning across multiple time zones and international markets.
• Coordinate internal and external meetings, and customer engagements; prepare agendas, presentations, minutes and action points.
• Arrange international travel, accommodation, visas, transfers and itineraries for executives, team members and visitors.
• Plan and coordinate special events, including budgeting, venue and supplier management.
• Manage relationships with travel agents, transport providers and hotels, including account set-up and ongoing administration.
• Prepare and process expenses, invoices and purchase orders, ensuring compliance with company policy and timely submission/payment.
• Provide general administrative support, including drafting correspondence, reports, presentations, proposals and internal communications.
• Work collaboratively with other EAs to provide effective cover during periods of absence.
• Proactively identify priorities, anticipate requirements and maintain a high level of accuracy and confidentiality.
• Analyse the Salesforce opportunity pipeline, using Tableau where appropriate, to identify stalled or at-risk deals, pipeline gaps and potential revenue risks.
• Assess forecast performance and pipeline-to-quota coverage, providing the CCO with data-driven recommendations, remediation plans and resource reallocation opportunities.
• Support with the purchasing administration for the commercial department through raising of purchase orders and payment of invoices, liaison with suppliers and the finance team to reconcile payments.
• Welcome customers when visiting HQ and provide site tours and information, organise welcome packs and merchandise to ensure a professional and friendly experience when visiting Rayner.
• Undertake other duties reasonably required of a senior Executive Assistant.