Bute Energy
Executive Assistant (Community Investment & Communications)
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Application Deadline: 30 September 2026
Department: Community Investment & Communications
Employment Type: Permanent
Location: Cardiff
Reporting To: Catryn Newton
Description
The Executive Assistant will provide a full range of administrative support to the Director in their business responsibilities and will also assist with his personal administration. This is an exciting opportunity to join a high growth business and play a key role in the continued success of an expanding and critical part of the organisation.
Key Responsibilities
- Organisation of events for Bute Energy e.g. Political Party Conferences, Stakeholder engagement events, Agricultural shows.
- Coordination of volunteering opportunities for business.
- Manage merchandise for Bute energy.
- Extensive calendar and diary management.
- Creation of presentations, reports and communication materials using the Microsoft Office suite.
- Supporting in the roll out of the business’ objectives.
- Management of Director’s expenses, and other office related financial aspects such as invoice approvals.
- Managing internal mailboxes.
- Issue various contracts/documents for digital signing via DocuSign.
- Arranging travel, including flights, trains, hotels, restaurants and taxis.
- Minute taking at team meetings and governance committees/boards.
- Act as an advocate for the Community Investment & Communications team, promoting awareness and consistent application of Bute's brand and communication standards across the business and externally i.e. partnerships, events, sponsorships.
- To support the Community Investment and Communications Director to prepare all necessary reporting to satisfy the needs of the board, investors and committees.
- To provide administrative assistance to the wider team where necessary.
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Key Accountabilities
- Maintaining external stakeholder list for events and engagement.
- Ensuring calendar and diary are up to date.
- Ensuring travel and accommodation cost bookings provide best value for the business.
- Management and submission of expenses.
- Ensuring meeting agendas and briefing packs are prepared in advance.
- Minute taking at key committee meetings.
Skills, Knowledge and Expertise
Knowledge & Skills
- Ability to assist with new systems / databases
- Confidence to deal with high level stakeholders
- Excellent organisational skills and attention to detail
- Strong communication and presentation skills, both written and verbal
- Ability to work as part of a team and form good working relationships, internally and externally
- Ability to prioritise and pre-empt requirements
- Proven ability to maintain discretion and confidentiality
- Flexible and adaptable
- Excellent telephone manner
- Confident, determined and deadline driven.
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Experience & Qualifications
- Experience in organising events
- Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
- Previous experience in a PA/EA role supporting Directors
Benefits
- Hybrid work available.
- Flexitime with the ability to work core hours and take time back in lieu throughout the week.
- Fridays are allocated as ‘no meeting’ days to ensure down time at the end of the week.
- 28 days annual leave, plus bank holidays.
- Private Medical Insurance from day 1 with cover for immediate family including spouse or partner and children, including direct mental health pathways and support.
- Annual pay review and discretionary bonus.
- Employer pension contributions up to 7%.
- Electric car scheme via salary sacrifice.
- Cycle to Work Scheme
- Tech scheme – discounts on latest technology including laptops, phones, iPads for personal use
- Life assurance cover and income protection.
- Travel insurance.
- Suite of enhanced policies and provisions to support colleagues through all the moments that matter.
- Regular team socials, activities, sporting events and charity fundraisers.
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