Executive Assistant Coordinator

Manchester
Circa £30,000 per annum
Full-time, Permanent

Job Description:

An exciting opportunity has arisen for a highly organised and proactive Executive Assistant Coordinator to support the efficient running of a busy Director’s Office within a leading research-focused environment.

Working closely with the Executive Assistant to the Director, you will provide high-level administrative and coordination support, helping to manage priorities, facilitate communication and ensure key activities are delivered to a consistently high standard.

This is a varied and highly visible role, ideal for an experienced administrator or coordinator who enjoys working with senior stakeholders and thrives in a fast-paced environment. You will play a key role in supporting executive operations, managing confidential information and ensuring the smooth delivery of business-critical activities.

The role involves:

• Providing high-quality administrative and coordination support to the Director’s Office.
• Supporting the Executive Assistant with the management of day-to-day operational activities.
• Coordinating meetings, including scheduling, room bookings, technology requirements, visitor arrangements and catering.
• Preparing, organising and distributing correspondence, presentations, reports and meeting documentation.
• Maintaining action logs and monitoring progress against agreed deadlines.
• Supporting inbox management and ensuring enquiries are handled and escalated appropriately.
• Coordinating travel arrangements, accommodation, expenses and supporting documentation.
• Assisting with the organisation of events, visits, away days and other business activities.
• Maintaining accurate records, systems, trackers and filing processes.
• Identifying opportunities to improve administrative processes and office efficiency.
• Building effective working relationships with senior stakeholders and colleagues across the organisation.