Job Title: Executive Assistant

Saints Peter and Paul Catholic High School – a vibrant and successful school committed to excellence in education and the holistic development of every student – is seeking an exceptional Executive Assistant to provide high-level support to the Senior Leadership Team and Governors.

Key Responsibilities

• Providing a comprehensive, confidential secretarial service to the Executive Headteacher, Head of School and Chair of Governors to maximise the effective use of their time, including diary management, mail handling, filing, conference/meeting arrangements, photocopying and word processing.
• Preparing high-quality briefings, agendas, reports and presentations to support leadership meetings and strategic work, including using ICT.
• Systematically following up actions and commitments detailed during meetings led or convened by the Executive Headteacher and Head of School.
• Dealing with complex, confidential and sensitive queries and emotive issues face-to-face, on the telephone and in writing.
• Leading communications, both internally and externally, using social media where required.
• Line managing the Systems Coordinator to maintain electronic communication systems, including the website.
• Deputising for the Clerk to the Governors, providing duties including taking minutes at meetings, typing agendas and ensuring all documentation is correct and distributed within the correct timescales.
• Supporting the effective planning and implementation of key school events through proactive planning and a systematic approach.
• Creating, monitoring and maintaining records, using both manual and computerised systems, to enable accurate information to be recorded and statistics to be collated.