Executive Assistant

Overview

Are you an experienced Executive Assistant (EA) with a proven track record of working in a busy and fast-paced environment and have strong organisational skills? If you are looking to work for a company where no two days are the same, enjoy working on your own initiative and have a real sense of responsibility, read on as this may be the role for you.

The role

You will be working within a team of EAs to provide support across our Business Units. This includes:

• Diary management
• Internal meeting support
• Arranging workshops and client visits
• Organising complex international travel

You will be given the autonomy to manage your own workload and should have a proactive approach to the role. There will be times when you work in conjunction with the wider EA team on tasks such as internal and external events and provide cover when needed. This is an office-based role with the flexibility to work from home.

Responsibilities

• Provide effective calendar management and time planning support for senior leaders.
• Coordinate and support meetings, including preparing agendas, recording and tracking actions.
• Liaise with clients to arrange site visits and ensure a professional experience.
• Work with colleagues to organise client tours and provide on-site administrative support.
• Manage international travel arrangements, ensuring compliance with company policies.
• Handle general administrative tasks such as expense reports, purchase orders, and meeting coordination.
• Support projects through preparation of presentations, reports, and correspondence.
• Process statements of work and obtain signatures for contracts.
• Coordinate and support new starter inductions.
• Collaborate with internal teams (e.g. Accounts, Logistics, Reception) to ensure smooth operations.
• Work with your line manager to maintain business continuity and minimise disruption, particularly during absences.
• Build and maintain strong working relationships across the business.