Calisen
Executive Assistant, Executive Assistant
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We are looking for a highly organised and proactive Executive Assistant to provide first-class support to one or more members of our Executive team.
This is a fast-paced and high-profile role where you will play a key part in ensuring the smooth running of executive operations, acting as a central point of coordination across the business.
You will be a trusted partner, handling sensitive information with discretion while managing complex schedules and building strong relationships both internally and externally.
Key Responsibilities
- Provide confidential, proactive support to senior executives
- Manage complex and ever-changing diaries, including coordinating meetings across multiple time zones
- Arrange business travel in line with company policy
- Oversee and manage executive email inboxes
- Liaise with senior stakeholders, clients, and business contacts
- Organise and coordinate meetings and events, including logistics and venue arrangements
- Prepare meeting agendas, take minutes, and track follow-up actions
- Handle sensitive information with professionalism and discretion
- Support ad hoc projects and wider team activities
Financial & Administrative Duties
- Raise purchase orders and process invoices
- Manage expenses, including credit card reconciliation
- Administer corporate credit card accounts (set-up, queries, statements)
- Support vendor onboarding processes
- Maintain office supplies and assist with general administration
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About You
We’re looking for someone who thrives in a dynamic environment and brings exceptional organisation, communication and problem-solving skills.
Essential
- Proven experience as an Executive Assistant or Personal Assistant in a fast-paced, high-profile environment
- Experience supporting senior leaders with complex diary management
- Strong Microsoft 365 skills
- Excellent organisational skills with strong attention to detail
- Ability to remain calm under pressure and manage competing priorities
- Strong interpersonal and communication skills
Desirable
- Degree in Business Administration or a related field
Key Skills & Attributes
- Highly organised with the ability to prioritise effectively
- Skilled at building relationships with stakeholders at all levels
- High level of integrity and discretion
- Strong multitasking and problem-solving abilities
- Confident, approachable, and professional
- Excellent written and verbal communication
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What We’re Looking For
- A proactive self-starter who takes ownership
- A flexible and adaptable team player
- Someone who leads by example and delivers with integrity
- A positive attitude and a commitment to excellence
Benefits
- Non-contractual annual bonus of 10% based on company and personal performance of your annual salary.
- 25 days annual leave, increasing to 30 days with yearly service + 8 bank holidays + day off on your birthday.
- Company sick pay - 6 months and then SSP.
- Enhanced maternity & paternity pay.
- Life assurance x4 of your basic salary.
- Pension plan - Calisen will double your personal contribution into the scheme up to a maximum of 7% of your gross salary.
- Access to a 24/7 Employee Assistance Plan Helpline.
- My Rewards Platform: Discounts from hundreds of top retailers, just for being part of the team.
- Electric Vehicle Salary Sacrifice Scheme
Why Join Us?
This is a fantastic opportunity to work closely with senior leadership in a role that offers real exposure and impact across the organisation. You’ll be part of a collaborative and supportive environment where your contribution is recognised and valued.
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