Executive Assistant for Global Head of Institutional Sales

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

In this role you will:

• Executive support and time management – manage time, diary, inbox and priorities to ensure focus on the most important business matters.
• Meeting and leadership support – coordinate meetings, leadership forums, visits and events, ensuring materials, agendas and actions are well managed.
• Travel and logistics – plan and manage domestic and international travel, itineraries and related arrangements in line with policy.
• Stakeholder coordination and communications – act as a professional point of contact for internal and external stakeholders and support effective communication flow.
• Briefings, papers and follow-up – prepare, compile and quality-check briefings, presentations and decision papers, and track actions to completion.
• Workflow improvement and AI-enabled ways of working – support selected workflow improvement initiatives, including the practical use of AI tools to improve efficiency, coordination and information flow.
• Operational discipline and confidentiality – handle sensitive information with care and ensure activities are completed accurately, on time and in line with internal standards.

To be successful in this role you should have:

• Executive support experience – Strong organisational skills and the ability to manage a demanding diary, frequent changes and competing priorities in a fast-paced environment.
• Organisation and judgement – Excellent organisational skills and close attention to detail. Strong judgement, including the ability to anticipate needs, solve problems and stay calm under pressure. Ability to work independently and make sensible decisions within agreed boundaries.
• Communication and stakeholder management – Strong written and verbal communication skills. Confidence dealing with senior stakeholders in a professional and credible way. Strong interpersonal skills and the ability to build trust quickly.
• Planning, preparation and follow-through – Experience preparing meeting packs, presentations, briefing notes and action trackers. Strong follow-up discipline and the ability to keep multiple workstreams moving.
• Discretion and professionalism – High level of integrity and discretion in dealing with confidential information. Reliable, adaptable and professional in approach and behaviour.
• Digital and administrative skills – Strong working knowledge of common office tools, including calendar management, presentations, spreadsheets and document preparation. Comfortable using digital tools to manage actions, meetings, travel and information efficiently.
• Self-starting mindset – Proactive, strategic and capable of working with limited direction.
• Interest in markets and AI – Genuine interest in financial markets, front-office environments and how AI can be applied to improve workflows and business effectiveness.

Opening up a world of opportunity.

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role.

If you have a need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk:

Telephone: +44 207 832 8500