Aon Corporation
Executive Assistant - GBC
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Aon has an exciting opportunity for an Executive Assistant to join our renowned Global Broking Centre in London.
About the Role
The Executive Assistant is a trusted partner who provides comprehensive administrative, operational, and strategic support to the leader of our Property, Casualty and Crisis Management business unit. This role combines excellent traditional executive support with a highly proactive, forward-thinking approach that creates capacity for the leader and enables them to focus on strategic business priorities.
The successful candidate will:
- Anticipate the needs of the leaders they support
- Manage competing priorities
- Identify and resolve issues before they arise
- Use technology and AI-enabled tools responsibly to improve productivity, information flow, and ways of working
- Operate with discretion, sound judgment, and confidence in a fast-paced, globally connected environment
This is a Hybrid role which will involve part office/home-based working (minimum 2 days expected in the office). We’re happy to talk flexible working. If you need to flex your working pattern, Aon offers flexible and agile working policies, and we’re happy to discuss options with you upon application.
About Aon
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive, diverse team, and we are passionate about helping our colleagues and clients succeed.
What the Day Will Look Like
In this role, you will provide high-quality executive support to senior leaders in Aon’s Global Broking Centre, helping them stay organised, prepared, and focused on business priorities.
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- Manage complex diaries, meetings, travel, expenses, and day-to-day administration with confidence and accuracy
- Prepare agendas, meeting packs, briefing materials, presentations, minutes, and follow-up actions
- Coordinate Town Halls, leadership meetings, away days, and business events in person, working with internal teams and external suppliers where needed
- Act as a trusted point of contact for senior stakeholders, handling sensitive information with discretion and professionalism
- Anticipate priorities, identify issues early, and leverage technology, including Microsoft 365 and approved AI tools, to improve efficiency and ways of working
How This Opportunity Is Different
This Executive Assistant role in Aon’s Global Broking Centre is a modern, high-impact position where you’ll act as a strategic partner to senior leaders—going far beyond traditional admin. You’ll manage complex priorities in a fast-paced, global environment, use AI tools like Microsoft Copilot to innovate how work gets done, and take ownership of high-profile meetings, Town Halls, and events, giving you strong exposure, variety, and influence.
About You
Essential Experience
- Significant experience supporting senior executives, directors, or leadership teams in a complex, matrixed corporate environment; extensive relevant executive support experience is preferred
- Proven experience of complex diary, travel, meeting, and expense management
- Experience preparing leadership or meeting packs, briefing materials, presentations, and minutes
- Experience organising Town Halls, away days, offsites, or comparable large-scale business events
- Demonstrated ability to operate proactively, anticipate requirements, and manage multiple priorities with minimal supervision
- Experience working with senior stakeholders across different functions or geographies
- Experience in financial services, insurance, broking, or a comparable corporate environment is desirable
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Technical Capability
- Advanced working knowledge of Microsoft Outlook, Teams, Word, PowerPoint, and Excel
- Confidence using Microsoft Copilot or comparable AI-enabled productivity tools, with an understanding of responsible use and quality assurance
- Experience of Workday, expense management, procurement, or other enterprise systems is desirable
- High standard of document formatting, presentation preparation, and information management
Personal Attributes
- Highly proactive, forward-thinking, and solutions-focused
- Professional, dependable, and calm under pressure
- Curious, digitally confident, and committed to continuous learning
- Adaptable and comfortable operating in a fast-changing environment
- Collaborative, inclusive, and team-oriented
- Commercially aware, with strong personal judgment and integrity
- Discrete and diplomatic and knows how to apply these attributes according to circumstances
Qualifications
- Bachelor’s degree, relevant executive support or business administration qualification, or equivalent professional experience
- Executive support or business administration qualification is desirable but not essential
- Ongoing professional development in AI, digital productivity, or event coordination would be advantageous
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