HAIL Partners
Executive Assistant
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HAIL Partners is working with a Private Equity firm who are seeking an Executive Assistant to join their London team. This is a fast-paced, high-profile role, supporting senior Executives across multiple concurrent workstreams, project coordination, and portfolio-facing engagement. This is a 12-month Fixed Term Contract.
Responsibilities:
- Proactive diary management, operating with accuracy and responsiveness to changing needs
- Seamless organisation of travel, with recommendations to ensure more efficient itineraries
- Coordinating kick-off calls, distributing and tracking statements of work, and updating trackers
- Supporting the monthly reporting cycles: circulating templates, uploading submissions, tracking completeness and status, and chasing outstanding items ahead of deadlines
- Assisting with coordination of portfolio-facing engagement activity (roundtables, webinars, events), managing attendee lists, confirmations, and logistics
- Timely and accurate processing of invoices and expenses
- Working with the wider team EAs on team initiatives
- Providing effective cover for the wider Executive Support Team during holiday and absence periods
- Exercising discretion and maintaining confidentiality given the sensitivity of the information handled
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Role Requirements:
- Prior experience in an EA/Assistant support role (around 1–2 years)
- Experience gained in a fast-paced financial services or professional environment
- Experience working collaboratively within a team, including providing cover and support to colleagues
- Excellent organisational skills, accuracy, and attention to detail, managing multiple concurrent, detail-heavy processes
- Confident, clear communication style, both written and verbal, adaptable depending on audience
- Excellent work ethic, professionalism, resilience, and proactive problem-solving
- Sharp intuition and interpersonal skills, with the ability to build relationships quickly
- Curiosity in AI, with a willingness to review and adapt workflows to increase efficiency
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The firm offers hybrid working (3/2) and multiple attractive company benefits.
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