Executive Assistant

Responsibilities, Tasks & Requirements

• To provide secretarial and administrative support service at MD/Director level and their deal teams
• Complex diary management for the team, being able to anticipate issues in multi-time zones
• Meeting Coordination
• Anticipate, manage and co-ordinate European and International travel.
• Compile expense reports in a timely manner.
• Ability to prepare powerpoint presentations, excel and word documents for team members
• Document production including preparation, printing and binding
• General administrative support
• Deacloud – assisting the team with interaction logging, maintaining accurate contact records, pipeline, creating and maintaining deal information
• Assisting with KYC for onboarding of deals for the team
• Assisting with client conferences and event management
• Assisting the team with booking holidays through the edays system
• Answering the telephone in a professional manner
• Ad hoc project work as requested
• Providing support and cover for other IB team assistants and reception cover as required
• Assisting EAs with staff events and team led events

Experience, Skills & Competencies Required

• Excellent communication skills (written and oral)
• Ability to work on own initiative and manage time effectively
• Well organised and methodical approach
• Flexible attitude
• High level of interpersonal skills and a good team player
• Good working knowledge of MS Office
• Ability to use video conferencing and presentation facilities (training will be given)
• Discreet, professional manner - maintain confidentiality on all aspects of workload
• Approachable and partnership orientated to assist with all tasks throughout the London office