Robert Half
Executive Assistant
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Robert Half has partnered with a boutique Investment Management Firm based in central London in search of a Executive Assistant to join the fast growing business.
The Role:
We are seeking a proactive and detail-oriented Executive Assistant to support a 3 Partners and at their London office. This role requires a high level of professionalism, discretion, and strong organisational skills. The successful candidate will act as the right hand to the Partners, handling a range of administrative and personal support tasks to ensure the efficient management of daily activities.
Key Responsibilities
- Diary Management: Coordinate and manage complex schedules, including internal and external meetings, calls, and events. Prioritize and reschedule appointments as needed.
- Travel Coordination: Arrange international and domestic travel, including flights, accommodations, and itineraries, ensuring all travel documents are up-to-date and easily accessible.
- Communication Management: Serve as a point of contact for internal and external stakeholders. Draft, review, and handle emails, correspondence, and confidential information.
- Document Preparation: Prepare and edit presentations, reports, and investment documentation as required. Conduct research to support project and meeting requirements.
- Meeting Support: Organise and set up meetings, prepare agendas, take minutes, and follow up on action points.
- Administrative Support: Handle general office management tasks, including filing, expenses, record-keeping, and invoice processing.
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Requirements:
- Experience: Proven experience (4+ years) in a similar EA or PA role, preferably within the finance, investment, asset management, or private equity.
- Skills:
- Excellent organisational skills with strong attention to detail and the ability to multitask.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion and professionalism.
- Strong problem-solving skills with a proactive and solutions-oriented approach.
- Attributes: Adaptable, resourceful, and able to work independently and collaboratively. A positive and professional attitude, with a high level of maturity and integrity.
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Benefits:
- Competitive salary with performance-based bonuses.
- Comprehensive benefits package including health insurance, retirement plan, and wellness programs.
- Professional development opportunities within a growing organization.
- A dynamic and collaborative work environment in the heart of London’s financial district.
This role is ideal for an experienced EA or PA looking to support a high-performing partners in a dynamic and fast-paced environment. If you thrive in a challenging role and enjoy managing multiple priorities, we’d love to hear from you!
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