The Executive Assistant

The Executive Assistant is responsible for providing high-level administrative support to the Chief Marketing Officer, in achieving their objectives and responsibilities as well as supporting the marketing team.

Reporting directly to the CMO, the Marketing EA supports the CMO and his wider senior management teams; organises and coordinates executive outreach and external relations efforts whilst also organizing special events for the company as required.

What You'll Be Doing:

• Provide high-level executive and administrative support to the CMO, ensuring commitments, priorities and responsibilities are delivered effectively and on time.
• Manage complex diaries, emails, communications and forward planning across multiple time zones.
• Coordinate internal and external meetings, and customer engagements; prepare agendas, presentations.
• Arrange international travel, accommodation, visas, transfers and itineraries for the CMO.
• Plan and coordinate special events, including budgeting, venue and supplier management.
• Manage relationships with travel agent, transport providers and hotels, including account set-up and ongoing administration.
• Provision of administrative services to the marketing team.
• Coordination of marketing meetings, online and in person.
• Procurement and management of print and promotional items, and prepare for shipment as required.
• Support with the purchasing administration for the marketing department through raising of purchase orders and payment of invoices, liaison with suppliers and the finance team to reconcile payments.
• Prepare and process expenses, ensuring compliance with company policy and timely submission/payment.
• Support onboarding of new starters to the Marketing team.
• Proactively identify priorities, anticipate requirements and maintain a high level of accuracy and confidentiality.
• Work collaboratively with other EAs to provide effective cover during periods of absence.
• Undertake other duties reasonably required of an Executive Assistant.