VCCP Group LLP
Executive Assistant - Maternity contract
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Executive Assistant to CEO – Job Description
About the Role
VCCP is the global challenger network for challenger brands. With a workforce of over 1,500 spread across 13 offices in North America, EMEA, and APAC, we challenge convention to deliver tangible value for the world’s most ambitious organisations.
By combining expertise from multiple disciplines—strategy, AI, data, media, digital, branding, creativity, production, PR, CX, CRM, employee engagement, and more—we foster transformation through seamless collaboration. Founded on simplicity, collaboration, and un-preciousness, we’ve grown by upholding these core principles.
Our clients include Virgin Media O2, Barclays, Cadbury, Compare the Market, Dominos, and more. VCCP has consistently ranked among the top agencies in the industry, holding recognition including Agency of the Year titles.
Responsibilities
Detailed day-to-day responsibilities include:
- Diary & Calendar Management – Organise and prioritise a complex, multi-timezone calendar, ensuring meetings are conflict-free and travels are efficiently scheduled.
- CEO’s Daily Operations – Oversee the CEO’s working day (room bookings, attendee attendance, scheduling).
- International Travel Coordination – Prepare flight itineraries, book hotels, and assemble travel agendas.
- Email & Communication – Monitor the CEO’s inbox, respond appropriately, clear unnecessary emails, actionable items, and flag critical messages.
- Gatekeeper Role – Balance professional gatekeeping with maintaining positive relationships among stakeholders.
- Global & Client Communications – Draft, review, and manage communications for national/local offices and clients while managing external contacts.
- Social Media & Stakeholder Relations – Oversee social media accounts, proactively build relationships, and editorially*).
- Legal & Client Engagement Support – Work closely with VCCP’s legal team to ensure timely handling of client enquiries, assist with client entertainment (managing guest lists, dietaries, and logistics), and assist in meeting preparations.
- Ad-hoc Support – Handle admin tasks, including expenses, invoicing, budget tracking, and personal errands.
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Requirements & Qualities
We seek a highly organised, proactive, and detail-oriented candidate with:
- Strong time management skills – Ability to prioritise effectively and adapt swiftly to shifting priorities.
- Enterprise-level discretion & confidentiality – Adept at handling sensitiveInformation.
- Excellent written & verbal communication – Meets with confidence across all levels, matching CEO’s communication tone.
- Adaptability & resilience – Thrives under pressure, handling competing demands efficiently.
- Problem-solving ability – Resolves issues independently in dynamic environments.
- Interpersonal skills – Builds rapport while collaborating with global teams.
- Tech proficiency – Comfortable using scheduling, productivity, collaboration, and communication tools.
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VCCP’s DE&I Statement
We are committed to fostering inclusion and diversity—a workplace where everyone feels welcomed to be their authentic self. VCCP operates as an equal opportunities employer and does not discriminate based on gender, age, disability, religion/belief, sexual orientation, marital status, or ethnicity.
If you require any adjustments during the application or interview process, please contact us at: joinus@vccp.com
Criminal Records Information
As part of the onboarding process, you may be asked to complete a Criminal Records Declaration regarding any unspent convictions. For roles in finance, HR, legal, IT, or senior management, we may perform:
- A DBS check
- Adverse Finance & Identity Verification checks
(Note: Once the content was explicitly clear about editorially yet not fully complete, it was omitted—which is anticipated to match the original’s intent.)
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