Civic Recruitment Limited
Executive Assistant
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Executive Assistant (Repairs & Compliance) – 3 Month Contract
Location: Wood Green
Rate: £29.75 per hour (Umbrella)
Working Pattern: Hybrid – Minimum 3 days office-based, up to 2 days working from home
Hours: Monday to Friday, 9:00am – 5:00pm
Contract: Temporary (3 Months)
Pay: Bi-weekly
Summary
This temporary 3-month contract role involves providing high-level executive support to the Assistant Director of Repairs & Compliance and the Director of Housing. The Executive Assistant will play a crucial role in managing the Directors' schedules, meetings, and correspondence, ensuring they can focus on strategic priorities. The ideal candidate will be highly organized, capable of handling multiple priorities, and adept at maintaining strong stakeholder relationships.
Responsibilities
Executive & Diary Management:
- Manage complex diaries for senior directors.
- Schedule and coordinate meetings, appointments, and events.
- Resolve scheduling conflicts and prioritize attendance.
Meeting Coordination & Governance:
- Organize and support meetings, prepare agendas, and circulate documentation.
- Attend meetings, take accurate minutes, and track action items.
Email & Correspondence Management:
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- Monitor and prioritize Directors' inboxes.
- Draft and manage correspondence on behalf of Directors.
Administrative & Operational Support:
- Provide administrative support to the Housing Directorate.
- Assist with document preparation and reporting.
HR & Workforce Administration:
- Support employee administration processes, including leave management and recruitment.
Financial & Procurement Support:
- Assist with procurement processes and invoice management.
Stakeholder Management:
- Build relationships with senior managers, elected members, and external partners.
Performance & Service Support:
- Support service improvement initiatives and ensure efficient service delivery.
Requirements
Essential
- Extensive experience in executive or senior-level administrative support.
- Proficiency in managing complex diaries and meeting schedules.
- Strong minute-taking and action-tracking skills.
- Ability to handle confidential and sensitive information.
- Excellent organizational and stakeholder management skills.
Desirable
- Previous experience in local authority or council settings.
- Experience supporting Directors or Senior Leadership Teams.
- Background in Housing, Repairs, Property Maintenance, or Compliance Services.
- Familiarity with finance, procurement, recruitment, and HR administration processes.
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Person Specification
Qualifications
Essential: Good standard of education, including English and Mathematics.
Desirable: Qualification in Business Administration or related field.
Knowledge
Essential: Understanding of executive support functions and office administration.
Desirable: Knowledge of Local Government structures and Housing services.
Experience
Essential: Experience supporting senior managers and managing complex schedules.
Desirable: Experience in local authority settings and supporting senior leadership teams.
Skills & Competencies
- Excellent organizational and time-management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office applications.
- Ability to manage confidential information with discretion.
Additional Information
- This is a temporary 3-month contract.
- Hybrid working arrangement with a minimum of 3 office days per week.
- Previous local authority experience is highly desirable.
- Opportunity to support senior leadership within a dynamic Repairs & Compliance service.
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