Executive Assistant – Northern Europe Leadership Team

Leadership Meetings & Communications

• Lead the planning and delivery of key leadership meetings, business reviews, town halls, planning sessions and off-site events.
• Shape agendas with meeting owners, ensuring objectives, decisions, pre-work and desired outcomes are clear.
• Coordinate and quality-check executive presentations, briefing materials, reports and communications, ensuring they are clear, compelling and delivered on time.
• Ensure meeting technology, logistics and materials are fully prepared and tested in advance.
• Capture key decisions, actions, owners and deadlines and proactively drive follow-through.
• Support the Leadership Team's annual operating rhythm, ensuring priorities and commitments remain visible and on track.

Conferences & Major Business Events

• Lead the end-to-end organisation and delivery of our Northern Europe Commercial Conference and other key business events.
• Coordinate venues, vendors and agencies, alongside budgets, logistics, technology, catering and the overall attendee experience.
• Drive readiness of presentations, agendas, speaker materials, communications and event content.
• Act as a central point of leadership during events, anticipating issues and ensuring a seamless and engaging experience.

Operational Excellence

• Build strong relationships across functions, countries and seniority levels, becoming a trusted point of contact for internal and external stakeholders.
• Identify opportunities to simplify processes and introduce smarter, more digital ways of working.
• Support wider Northern Europe operational priorities and onboarding activities where required.
• Create a welcoming, well-organized workplace where people can do their best work, while keeping the day-to-day office experience running smoothly.
• Keep the business moving by managing purchase orders and finances efficiently.

What You’ll Bring

You will be an experienced Executive Assistant or Senior Executive Assistant with a track record of supporting senior executives in a fast-paced, international organisation.

You will also bring:

• Exceptional organisation, planning and prioritisation skills, with the ability to manage multiple complex priorities.
• A highly proactive approach, anticipating needs, risks and opportunities before they arise.
• Strong business acumen and the ability to understand the bigger picture.
• Confidence to constructively challenge, influence and recommend solutions.
• Excellent written and verbal communication skills, particularly when working with senior stakeholders.
• Outstanding attention to detail combined with sound judgement.
• The ability to build trusted relationships and collaborate across functions, countries and levels.
• Strong problem-solving skills and the ability to remain calm and decisive under pressure.
• Experience developing and quality-checking senior-level presentations, briefing materials and communications.
• A high degree of discretion when handling confidential and sensitive information.
• The ability to work independently, take ownership and see priorities through to completion.
• Experience managing external vendors, venues or agencies and delivering large-scale events would be highly desirable.

Digital & Technical Skills

• You will be highly confident using Microsoft Office, including Outlook, Teams, Word, Excel and PowerPoint, with particular strength in creating polished, executive-ready PowerPoint presentations.
• You should also be comfortable with virtual and hybrid meeting technology, travel and expense systems, and project or event planning tools, with an enthusiasm for learning and introducing new technology that makes teams more effective.

What Success Looks Like

Success in this role means becoming a trusted and credible partner to the General Manager and Northern Europe Leadership Team.

You will help create an environment where leadership time is well prioritised, meetings and events are exceptionally prepared, decisions translate into action, communications are clear and compelling, and potential risks are identified early.

Above all, you will bring proactivity, judgement, energy and a continuous-improvement mindset – enabling our leaders and wider Northern Europe organisation to perform at their best.

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Inclusion & Diversity

We’re a global business, with people from every culture, ethnicity, race, religion, gender identity, sexual orientation, age, and ability. We recognize the breadth of human experience, and we work to celebrate it. It is our goal to build a diverse, inclusive, and supportive work environment where all people can thrive.

We’re committed to ongoing efforts that help us attract, hire, and retain diverse talent who want to build a positive, inclusive environment. Read more about our ongoing initiatives at https://jobs.scjohnson.com/inclusion.