Omnicom Production
Executive Assistant
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Role – Executive Assistant to CEO UK and Office Manager
Location: Hybrid Bankside/Bishopsgate
Contract Type: Long-term FTC paid via Yuno Juno
Reports to: CEO
Please only apply if you are immediately available and have the rights to work in the UK. No agency partners, please, thank you.
Who We Are
Born from the leading creative and media agencies and engineered for a data-driven world, we provide scaled content solutions, industry-leading content development, production excellence, and unmatched global delivery capabilities.
You won’t find a more diverse set of clients or projects. We work in every medium in every market. You’ll deepen your expertise while stretching in new directions—with support.
We believe building a community that fosters growth, belonging, and connection is as rewarding as the work itself. Come for the work. Stay for the people.
What We Do
We design, implement and optimize breakthrough content production models, delivering simplicity, efficiencies, and the connectivity and consistency of content that powers brand growth.
Our flexible models combine content experience, production solutions, and global delivery. We bring ideas to life in all mediums, all channels and all stages of the production process. We multiply and lead with innovative technologies, including real-time 3D, virtual production, automation, and generative content.
Role Overview
We are seeking a highly organised, proactive, and resourceful Executive Assistant & Office Manager to provide dedicated support to our CEO UK while overseeing the day-to-day operations of our office environments.
This role sits at the heart of the production agency, acting as a trusted partner to senior leadership and ensuring the smooth running of both executive priorities and workplace operations. The successful candidate will manage complex diaries, coordinate meetings and travel, provide light-touch email support, and oversee office management across multiple locations. They will thrive in a fast-paced production and advertising environment, balancing competing priorities while maintaining exceptional attention to detail and professionalism.
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Key Responsibilities
Executive Support
- Provide high-level administrative support to the CEO UK.
- Manage complex and frequently changing diaries, scheduling meetings across multiple time zones.
- Coordinate internal and external meetings, ensuring all logistics, agendas, and materials are prepared in advance.
- Support meeting content preparation, presentations, and follow-up actions.
- Provide light-touch inbox management, helping prioritise communications and draft responses when appropriate.
- Act as a key liaison between the CEOs and internal and external stakeholders.
- Organise domestic and international travel, including flights, accommodation, itineraries, and logistics.
- Provide ad hoc administrative support to members of the wider leadership team as required.
- Handle confidential and sensitive information with discretion and professionalism.
Office Management & Operations
- Oversee the smooth day-to-day operation of multiple office locations.
- Coordinate regular agency meetings, event planning, seating arrangements, and employee location changes.
- Ensure offices are welcoming, well-maintained, and support an excellent employee experience.
- Support health, safety, and workplace compliance requirements.
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Meetings, Events & Agency Coordination
- Coordinate logistics for leadership meetings, agency-wide events, workshops, and team gatherings.
- Manage meeting room bookings and virtual meeting requirements.
- Assist with agency communications and stakeholder coordination.
- Support onboarding logistics and workspace setup for new employees.
- Help deliver a positive office culture through the coordination of employee activities and events.
Required Skills & Experience
- Proven experience as an Executive Assistant supporting C-suite or senior executives within a creative environment
- Strong diary and calendar management skills, including coordination across multiple time zones.
- Experience organising complex meetings, travel arrangements, and executive schedules.
- Strong organisational and project coordination skills with excellent attention to detail.
- Experience providing inbox and communication support.
- Previous office management, workplace, or facilities management experience.
- Excellent verbal and written communication skills.
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
- Strong stakeholder management skills with the confidence to engage at all levels.
- High degree of discretion and professionalism when handling confidential information.
- Proficiency in Microsoft Office, Outlook, Teams, PowerPoint, and Word.
- Candidates within an advertising, creative, media, or production agency will be prioritised.
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