You’ll:

• Make sure the office runs smoothly, efficiently and feels welcoming.
• Manage suppliers, facilities, maintenance and office supplies.
• Coordinate meetings, town halls, events and social activities.
• Help create a fantastic experience for new starters joining the Belfast team.
• Be the go-to person for office-related questions and issues.
• Coordinate office compliance requirements, including fire safety arrangements with external providers.
• Spot opportunities to improve how we work and make things better.
• Help create an office environment where people actually want to be.

✨ What we're looking for

We’re looking for more than someone who can manage a diary.

We want someone who is:

• 🌟 Naturally warm and engaging – you enjoy people and people enjoy working with you.
• ⚡ Proactive – you don’t wait to be asked. You spot what needs doing and get ahead of it.
• 🧠 Highly organised – you can juggle multiple priorities without losing sight of the detail.
• 🙌 A problem solver – when something goes wrong, your instinct is to find a solution.
• 💬 A brilliant communicator – confident communicating with everyone from colleagues to senior executives and external partners.
• 🎯 Discreet and trustworthy – you’ll be dealing with confidential information and need excellent judgement.
• 😊 Positive and energetic – you bring enthusiasm to what you do and help create a great environment around you.
• 💡 Always looking for better ways – you’re not afraid to ask, “Could we do this differently?”

Your experience

You'll ideally have:

• Proven experience as an Executive Assistant supporting a senior leader, alongside some experience in office, facilities or workplace management.
• Excellent organisational, multitasking and time-management skills.
• Strong attention to detail.
• The ability to manage competing priorities and work at pace.
• Excellent written and verbal communication skills.
• Confidence working with stakeholders at all levels.
• Strong Microsoft Office skills, including preparing presentations, documents and reports.
• The ability to handle sensitive and confidential information with discretion.

🚀 Why Reward?

This is a role with visibility, variety and autonomy.

You’ll work closely with our CTO and senior leadership team while playing a key role in the experience of our Belfast Technology, Delivery and Operations teams.

You’ll have the opportunity to:

• Build relationships across the business.
• Have real ownership over the Belfast office experience.
• Work closely with senior leaders.
• Make an immediate and tangible impact.
• Improve processes and ways of working.
• Be part of a growing, ambitious technology business.
• Bring your personality to work every day.

And if you're someone who loves being at the centre of things, this is a role where you'll never be bored!

🎁 Our Benefits

• 25 days annual leave + bank holidays
• Ability to buy and sell holiday days, plus bank days depending on tenure
• Hybrid working: Monday–Thursday in our Belfast office, Friday working from home
• Pension: up to 6% matched contribution via Hargreaves Lansdown
• Generous family-friendly benefits
• Private healthcare – Bupa
• Income protection
• Critical illness cover
• Life insurance
• Dental cover
• Optical cover
• YuLife wellbeing and employee discounts
• Perks at Work cashback and discounts
• Employee referral scheme
• Salary sacrifice programme, including cycle-to-work, electric car scheme and season ticket loans
• Company-wide events, including our Christmas party and all-company events
• An active social committee and regular team socials

💙 Sound like you?

If you're an experienced EA who loves people, pace, organisation and making things happen, we'd love to hear from you.

Bring your personality. Bring your ideas. Bring your organisational superpowers. We’ll bring the opportunity.

#Hiring #BelfastJobs #ExecutiveAssistant #OfficeManager #EAJobs #BelfastCareers #TechnologyJobs #Reward