Panchariya Brothers Investment Limited - Single family Office of Panchariya Group (PBIL)
Executive Assistant & Office Manager
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Executive Assistant & Office Manager
Company: Panchariya Brothers Investment Limited
Employment: Permanent Full Time
Working Hours: 9:30am – 6:30pm (No Hybrid)
Location: London (Central)
Salary: £30,000 - £32,000
Job Description
Executive Assistant & Office Manager
Company Description
Panchariya Brothers Investment Holding Limited (PBIL) is a single-family office established in 2008, managing a diversified global investment portfolio across renewable energy, healthcare, agriculture, technology, and real estate. With a long-term investment approach, PBIL focuses on disciplined capital allocation and sustainable value creation, with a particular emphasis on renewable energy and emerging markets.
Role Overview
We are looking for a highly organised, proactive, and personable Executive Assistant & Office Manager to provide administrative support to senior management while overseeing the smooth day-to-day running of the office. This is a varied role suited to someone who enjoys taking ownership, working in a fast-paced environment, and balancing executive support with wider office responsibilities.
Key Responsibilities
Executive Assistant
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- Provide day-to-day administrative support to the CEO
- Manage diaries, meetings, and appointments, including resolving scheduling conflicts
- Coordinate UK and international travel, accommodation, and itineraries
- Arrange meetings, prepare agendas, and coordinate meeting rooms
- Manage expenses, invoices, and other administrative documentation
- Draft and prepare correspondence, documents, and presentations
- Liaise professionally with internal and external stakeholders
- Handle confidential and sensitive information with discretion
- Assist with ad-hoc business and administrative projects
- Arrange and serve the CEO’s daily lunch, ensuring it is prepared and presented appropriately
- Provide tea, coffee, and refreshments to the CEO as required
- Coordinate lunch orders, restaurant bookings, and catering arrangements when required
- Provide additional day-to-day administrative and personal support to the CEO as required
Office Management
- Oversee the smooth day-to-day running of the London office
- Manage office supplies, equipment, and general facilities requirements
- Liaise with building management, suppliers, contractors, and service providers
- Coordinate maintenance and resolve office-related issues
- Manage incoming and outgoing post and deliveries
- Maintain an organised, professional, and welcoming office environment
- Support onboarding and offboarding arrangements for employees
- Coordinate office events, team lunches, and meetings
- Maintain office records, contracts, and supplier information
- Assist with health & safety and general office compliance requirements
- Welcome and attend to guests and visitors in a professional and courteous manner
- Offer and serve tea, coffee, and other refreshments to guests and visitors
- Prepare meeting rooms ahead of meetings and ensure they are kept presentable
- Arrange refreshments and catering for meetings and internal events
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Skills Requirement
- 2 - 3 years of experience as a Personal Assistant, Office Manager, or similar administrative role
- Bachelor’s degree in business administration, Finance, Law, or a related field (preferred)
- Experienced supporting senior executives (CEO / Board level)
- Strong professionalism and adaptability in international environments
- Right to work in the UK
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