Nice-to-Haves:

• CRM Familiarity – Experience with platforms such as HubSpot, Salesforce, GoHighLevel, or similar systems for maintaining contacts, notes, activities, and follow-ups.
• Project Management Tools – Experience using ClickUp, Asana, Monday.com, Trello, Notion, or similar platforms.
• Executive Travel Experience – Experience coordinating flights, accommodations, ground transportation, itineraries, travel preferences, and last-minute changes.
• Personal Assistance Experience – Comfortable supporting personal appointments, reservations, purchases, vendors, household needs, personal travel, and other executive priorities.
• Client/VIP-Facing Experience – Experience professionally communicating with clients, partners, investors, board members, vendors, or other high-priority stakeholders.
• Process & SOP Documentation – Experience documenting recurring workflows, creating checklists, and improving administrative processes.

Responsibilities of the Executive Assistant:

Your responsibilities include:

• Calendar & Schedule Management
  • Own the executive's calendar end to end, from scheduling and rescheduling to confirmations
  • Structure each day and week around the executive's top priorities, with room for focus time and preparation
  • Spot conflicts early and resolve them before they become problems
  • Coordinate schedules across teams, external contacts, and time zones
• Inbox & Communication Management
  • Keep the executive's inbox organized and prioritized so nothing important goes unanswered
  • Draft and send polished communications that reflect the executive's voice and standards
  • Act as gatekeeper and first point of contact, handling what you can and routing the rest with good judgment
  • Manage confidential and sensitive communications with complete discretion
• Meeting Coordination & Follow-Up
  • Prepare agendas, briefs, and materials so the executive walks into every meeting ready
  • Capture key decisions, commitments, and action items
  • Drive follow-through on next steps until every loop is closed
• Task & Priority Management
  • Maintain a clear, current view of the executive's tasks, deadlines, and commitments
  • Follow up on delegated work to keep it on schedule
  • Send reminders and help the executive reprioritize as new demands arise
• Stakeholder & Relationship Management
  • Represent the executive professionally with clients, partners, vendors, and team members
  • Maintain organized contact records, relationship notes, and follow-up history
  • Nurture key relationships through timely check-ins, introductions, and thoughtful touchpoints
• Research & Documentation
  • Research topics, people, and organizations and turn findings into clear, decision-ready summaries
  • Prepare professional documents, reports, and presentations
  • Keep files and information organized and easy to access
• Executive & Personal Administrative Support
  • Coordinate business and personal travel, including flights, accommodations, transportation, itineraries, and last-minute changes (depending on placement)
  • Provide personal assistance such as appointments, reservations, purchases, reminders, and household or vendor coordination (depending on placement)
  • Manage recurring administrative needs such as records, forms, subscriptions, and renewals

Company Culture and Core Values:

At WeAssist, we move fast, think big, and create lasting impact. 🚀 We're more than just a recruiting firm—we're a tight-knit community that values integrity, accountability, and growth, ensuring every professional and client finds the right fit, not just any fit. Here, you'll thrive in an inclusive, high-performance culture that challenges you to be 1% better every day while making a real difference in the world. 🌍✨ Our core values include:

• Integrity – Do the Right Thing, Always – Even when no one's watching, we lead with honesty, character, and trust.
• Expectation – Set the Target Early – We align from the start—no guessing games. Clarity creates confidence.
• Reiteration – Say It Back, Get It Right – We confirm understanding by repeating what we heard. Listening is a two-way street.
• Major Ownership – Being 1% Better Every Time – No blaming, no excuses. We take full responsibility and ask, 'What can I do better?'
• Radical Transparency – Keep It Real – We speak with openness and honesty.
• Proactive Effort – Stay Ahead of the Game – We don't wait for fires—we prevent them. Anticipate, act, exceed.
• Communication – Listen First, Speak with Clarity – We listen to understand, not just to reply. The clearer we are, the stronger we move!
• We Talk About Projects, Not People – No Gossip Zone – We go directly to the source. Discuss issues, not individuals—unless it's for solutions.
• Be Curious – Ask, Learn, Level Up – Curiosity drives growth. We ask smart questions and never stop learning.
• Emotional Regulation – Keep Cool Under Pressure – We stay calm, think clearly, and lead with emotional maturity—especially when it's tough.
• A-Player Mentality – Results