Robert Walters
Executive Assistant
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Executive Assistant
Location: Glasgow
Role Type: Contract - 12-months
Work Setup: Onsite - 5 days in the office (9 AM - 5:30 PM (flex))
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
The Role
Our client is a large multinational firm that provides a range of financial services, including advisory, investment, and asset management solutions. It serves a diverse set of clients worldwide, focusing on strategic planning, market operations, and long-term financial growth.
What you'll do
- Provide comprehensive administrative support to senior stakeholders and teams within the Glasgow Technology division.
- Manage complex diaries, coordinate meetings, arrange conference calls, book meeting rooms, and support event logistics.
- Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, visas, and expense processing.
- Support projects, events, and business activities by managing schedules, communications, data, and operational requirements.
- Act as a key point of contact for internal stakeholders, visitors, and wider teams, ensuring queries are handled professionally and efficiently.
- Maintain team documentation, support onboarding activities, coordinate workspace requirements, and assist with ad hoc administrative tasks.
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What you bring
- Minimum 5 years' experience working as an Executive Assistant, providing high-level administrative support within a corporate environment.
- Proven experience supporting senior stakeholders, business functions, or wider teams within large organisations such as financial services, banking, legal, consulting, or similar professional services environments.
- Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and collaboration tools such as Microsoft Teams and Zoom.
- Excellent organisational skills with the ability to manage complex diaries, coordinate travel arrangements, prioritise competing demands, and handle confidential information.
- Confident communicator with the ability to build strong relationships and engage professionally with stakeholders at all levels.
- Proactive and adaptable approach, with strong attention to detail and the ability to manage changing priorities in a fast-paced environment.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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