GSK
Executive Assistant R&D Tech
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GSK Executive Assistant Position
At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people’s lives. GSK fosters a culture ambitious for patients, accountable for impact, and committed to doing the right thing, making sure that we focus our efforts on accelerating significant assets that meet patients’ needs and have the highest probability of success. We’re uniting science, technology, and talent to get ahead of disease together.
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Position Summary
You will provide high-level administrative and operational support that keeps the Onyx team running smoothly, day to day and across the globe. Working closely with your principal and, on occasion, his direct reports, you will be the person who anticipates what is needed before it is asked for — protecting time, removing friction, and making sure people, meetings, travel and budgets all land where they should.
This is a role for someone with excellent organizational skills, sharp attention to detail, genuine discretion, and the confidence to juggle competing priorities in a fast-paced environment. We value clear communicators who lead with empathy, act with integrity, and focus on impact for patients and science. This role offers growth, visible impact and a chance to help unite science, technology and talent to get ahead of disease together.
Responsibilities
This role will provide YOU the opportunity to lead key activities to progress YOUR career. These responsibilities include some of the following:
- Diary management: Proactively manage complex diaries for your principal and, on occasion, his direct reports; co-ordinate calendars across multiple stakeholders and time zones; anticipate conflicts and prioritise appointments so the most important work always gets the time it needs.
- Onboarding and people support: Co-ordinate the onboarding of new starters and guide them through their first weeks; liaise with Line Managers, HR, IT and Facilities to ensure a smooth joining experience, from GSK system access and hardware to office passes and meeting invitations; keep distribution lists and organisation charts accurate and up to date.
- Office administration: Provide general administrative support across all Onyx locations, including guest access, and maintain the Onyx ‘Trip Wiki’ so colleagues have practical, current advice for every site.
- Travel and expenses: Arrange domestic and international travel via Concur, including flights, accommodation, visas and itineraries; manage expense reports and reconciliation, ensuring accuracy and full policy compliance.
- Finance and vendor management: Raise purchase orders in line with company procedures using Ariba; track invoice payments and follow up on outstanding balances using Fiori; partner with the Onyx Finance partner, Procurement and external suppliers.
- Meetings and events: Book and manage meeting rooms including virtual and hybrid set-ups and catering; prepare agendas and materials and arrange session recordings where needed; organise management meetings, team events, off-sites and internal activities from planning through to execution.
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Basic Qualifications
We are seeking professionals with the following required skills and qualifications to help us achieve our goals:
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Demonstrated experience of complex diary management and booking domestic and international travel.
- Familiarity with expense systems, purchase orders, and invoice tracking.
- Confident using Microsoft Office and collaboration tools such as Slack.
- Strong organisational and time-management skills, with the ability to manage multiple tasks accurately and to deadline.
- Excellent written and verbal communication skills.
- A high level of discretion and professionalism when handling confidential information.
Preferred Qualifications
If you have the following characteristics, it would be a plus:
- Experience supporting senior leaders in a global organisation, co-ordinating across multiple time zones.
- Hands-on experience with Concur, Ariba, Fiori, or comparable travel, procurement and finance systems.
- Familiarity with GSK internal systems and processes.
- Experience co-ordinating onboarding and partnering with HR, IT and Facilities teams.
- A track record of organising team events, off-sites, and hybrid or virtual meetings end to end.
- Experience within pharmaceutical, R&D, or technology environments.
- Proactive and solutions-focused — you spot what is needed and act, rather than waiting to be asked.
- Adaptable and calm under pressure — you keep a steady hand when priorities shift at short notice.
- Team-oriented with strong interpersonal skills — you build trusted relationships quickly and across all levels.
Work Arrangements:
This role offers a hybrid working model, with a mix of on-site and remote work. Fully remote or home-working arrangements are not available for this role.
Closing Date for Applications – 9 August 2026 EOD
Please take a copy of the Job Description, as this will not be available post closure of the advert.
When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.
Skills
- Administrative Support
- Detail-Oriented
- Diary Management
- Digital Fluency
- Executive Assistance
- Office Administration
- Office Management
- Prioritization
- Travel Planning
Why GSK?
Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases – to impact health at scale.
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People and patients around the world count on the medicines and vaccines we make, so we’re committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.
GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.
We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at UKRecruitment.Adjustments@gsk.com where you can also request a call.
Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a Recruitment FAQ guide. Click the link where you will find answers to multiple questions we receive.
Important notice to Employment businesses/ Agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.
Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/.
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