Victoria Lindfield Associates
Executive Assistant
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Executive Assistant- Communications Consultancy – £35k-£40k and benefits. 12 months FTC. City.
October 2026 start date. 2 Days WFH.
We are working with a global marketing and communications consultancy with a friendly and supportive culture, who are looking for an Executive Assistant to cover a period of maternity. Providing executive assistance to three Partners, you will also support the smooth running of the London and US office with a broad range of duties including HR administration, recruitment and presentation support.
Open on previous industry experience, this is a role for someone who is keen and quick to learn, ambitious, driven, and willing to grow within the role and business. If you are a confident communicator, hands on and ready for your next challenge, then this is a superb opportunity!
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Duties include:
- Proactive diary support for Partners including international scheduling
- Booking/coordination of international travel
- HR administration including leaver/joiner processes, assistance with UK/US recruitment, onboarding/offboarding employees, coordination of intern reviews
- Organisation of Partner board meetings including documentation and circulation, supporting annual strategy day
- Day to day office administration for London/US office
- Oversight of IT/office equipment
- Organisation of team socials/recognition initiatives
- Oversight of suppliers/ad hoc purchasing
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Candidate profile:
- Experienced with complex diary management/scheduling of meetings across time zones
- Experience of international travel organisation
- Confident communicator, able to manage expectations and push back when needed
- Emotionally robust, able to liaise confidently with high profile clients
- Ambassadorial, willing, keen to learn/add value
- Minimum 2-3yrs PA experience
- IT literate
Salary & benefits:
- £35k-£40k
- Benefits include pension and gym contribution
- 2-days WFH
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