Paragon Personnel Ltd
Executive Assistant
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German Speaking Team Assistant - Investment Banking
Location: Birmingham
Start Date: ASAP (subject to background checks - approx. 3-4 weeks)
Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required)
Hours per Week: 40
Overview
A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office.
This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment.
Key Responsibilities
- Provide diary management support to bankers (Associate level and above)
- Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones
- Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately
- Book meeting rooms and handle room logistics across multiple locations
- Coordinate travel arrangements including international flights, hotels, visas, and car bookings
- Prepare and process expense reports in line with company policy
- Assist with invoice processing and tracking
- Provide phone and holiday cover for fellow assistants when needed
- Support bankers with ad hoc admin requests, projects, and team initiatives
- Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)
- Collaborate closely with other assistants to ensure seamless day-to-day support
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Candidate Profile
This role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload.
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Key Skills & Experience
- Previous experience in admin, office support, customer service, or coordination roles
- Proficient in Microsoft Outlook, Word, and Excel
- Able to manage multiple time-sensitive tasks and competing priorities
- Excellent attention to detail and reliability
- Confident communicator with strong interpersonal skills
- Able to interact with stakeholders at all levels, internally and externally
- Calm under pressure and adaptable in a fast-paced, evolving environment
- Discreet and professional, with the ability to handle confidential information
- Proactive, solutions-focused mindset with a strong "can-do" attitude
- Comfortable working independently as well as part of a collaborative team
What’s on Offer
- Long-term potential: strong performers may be considered for permanent roles
- Full training and onboarding provided
- A professional, inclusive, and dynamic workplace with excellent team culture
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