PRINCIPAL MEDICAL LIMITED
Executive Assistant
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Company Description
PRINCIPAL MEDICAL LIMITED (PML) is a community-focused healthcare organisation dedicated to delivering high-quality services through a network of local clinicians. Founded in 2004 by general practitioners, PML was created to enable local NHS healthcare professionals to bid for and provide innovative healthcare services. The organization employs a growing team and works with GPs and primary care counsellors to deliver services across NHS and surgery premises in Oxfordshire and Northamptonshire. PML believes that local care providers who understand their patients’ needs and collaborate regionally can offer the most effective integrated primary care. The team is committed to developing services that reflect what people need so patients receive the most suitable care options for their circumstances.
Role Description
The Executive Assistant role at PML is a full-time, on-site position based in Bicester. The Executive Assistant will provide comprehensive executive administrative assistance, including managing calendars, scheduling meetings, organizing travel, and preparing correspondence and documentation. This role will support senior leaders with executive support tasks such as preparing board papers, reports, and presentations, as well as coordinating internal and external meetings. Day-to-day responsibilities include handling expense reports, maintaining accurate records, managing confidential information, and ensuring effective communication across teams and stakeholders. The Executive Assistant will also assist with general administrative assistance, including office coordination, minute-taking, and follow-up on action items to support efficient operations.
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Responsibilities
- Strong Executive Administrative Assistance and Executive Support skills, including diary management, meeting coordination, and preparation of documents.
Additional Accountabilities
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Executive Support & Diary Management
- Manage executive diaries, appointments, and scheduling to support effective time management.
- Manage and prioritise correspondence, calls, and communications.
- Provide timely reminders and follow-up support to ensure deadlines are met.
- Support the Executive Assistant with day-to-day coordination and administrative tasks.
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Corporate Meetings & Governance Administration
- Coordinate the scheduling and logistics of corporate meetings.
- Prepare and distribute agendas, papers, and meeting packs.
- Produce accurate minutes and track actions to support follow-up and accountability.
- Maintain governance documentation in line with organisational standards.
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Stakeholder Engagement & Information Management
- Maintain accurate and up-to-date stakeholder and contact records.
- Liaise with internal and external stakeholders, including in the absence of the Executive Assistant.
- Coordinate content for internal communications such as website and newsletters.
- Act as a link between senior leaders and IT teams to support information sharing.
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- Operational & Research Support
- Conduct research and prepare briefings to support decision-making.
- Assist in the preparation of reports, presentations, and correspondence.
- Provide logistical and coordination support for events and key activities.
- Ensure documentation is accurate, well-organised, and accessible.
Person Specification
Qualifications
- Minimum of five GCSEs A to C including minimum grade C in English.
- NVQ Level 4 in Business Administration or experience of working as a Senior Administrative support to a senior manager or Executive.
Experience Requirement
Essential:
- Experience supporting an Executive Director, CEO or similarly senior leader.
- Experience preparing, collating and quality-checking papers, agendas, action logs and correspondence.
- Experience handling confidential and sensitive information with tact, discretion and emotional intelligence.
- Strong experience using Microsoft Office, including Outlook, Word, Excel, PowerPoint and Teams.
- Experience minute-taking or capturing decisions, actions and key discussion points in senior meetings.
- Comfortable working at pace while maintaining quality.
- Comfortable being office based and helping create visible, reliable executive presence.
Desirable:
- Experience working in an organisation undergoing growth, service change or operational development.
- Experience supporting more than one senior stakeholder while maintaining clarity of priorities.
Interview Date
7 October 2026.
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