Always On Duty
Executive Assistant to Chief Executive Officer
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Company Description
Always On Duty is a community-focused initiative dedicated to educating and empowering individuals through real, honest conversations. The organization promotes awareness, early intervention, and preventative action to help create safer futures for young people and the wider community. Programs and activities are designed to engage diverse audiences and encourage open dialogue around key social issues. Team members contribute to meaningful, impact-driven work that supports long-term community safety and well-being.
Role Description
The Executive Assistant to the Chief Executive Officer is a full-time, hybrid role based in the London Area, United Kingdom, with flexibility for some work from home. This position provides high-level executive support to the CEO, including:
- Managing diaries and schedules
- Coordinating meetings and travel
- Preparing expense reports and other administrative documentation
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The role involves:
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- Handling correspondence
- Drafting and formatting presentations
- Maintaining confidential records
- Ensuring the CEO is fully briefed for internal and external engagements
The Executive Assistant will:
- Liaise with internal teams and external partners
- Coordinate events and follow-up actions
- Help streamline workflows and priorities for the CEO
The role requires proactive problem-solving, strong organization skills, and the ability to manage multiple tasks in a fast-paced, mission-driven environment.
Qualifications
- Strong experience in Executive Administrative Assistance and Executive Support, providing comprehensive support to senior leadership.
- Proficiency in Administrative Assistance, including preparing documents, managing correspondence, and maintaining accurate records.
- Demonstrated ability in Diary Management, with experience organizing complex calendars, meetings, and travel arrangements.
- Competence in handling Expense Reports and other financial administration accurately and in a timely manner.
- Excellent written and verbal communication skills, with attention to detail and professional presentation.
- Strong organizational and time-management abilities, with capacity to prioritize and meet deadlines.
- High level of discretion and integrity when working with confidential information.
- Comfort with hybrid working, including effective use of digital tools (e.g., MS Office, calendar systems, video conferencing platforms).
- Previous experience supporting executives in nonprofit, community, or social impact organizations is an advantage.
- Relevant qualification or equivalent experience in business administration, management, or a related field is beneficial.
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