Oxford Brookes University
Executive Assistant to Chief Executive Officer
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Are you an experienced Executive Assistant looking for a rewarding role at the heart of a vibrant university community?
We have a wonderful opportunity for an organised, discrete, and proactive Executive Assistant to join the Vice-Chancellor’s Office at Oxford Brookes University. In this central position, you will provide high-level, confidential support directly to the Vice-Chancellor, working alongside colleagues across the team to help support the wider Senior Leadership Team.
You will be joining a friendly, collaborative group of experienced colleagues who are looking forward to welcoming you and supporting you to succeed in the role. As the first point of contact for the Vice-Chancellor, you will represent the office with warmth, tact, and professionalism, offering a welcoming service to staff, students, and visitors alike.
This is a varied role in a supportive environment, perfectly suited to someone who enjoys multi-tasking, remains calm under pressure, and takes pride in delivering high-quality executive support.
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Key Responsibilities
- Executive Support & Liaison: Serve as the main point of contact for the Vice-Chancellor, triaging queries, drafting communications, and liaising across university faculties and directorates to keep business flowing smoothly.
- Diary & Schedule Management: Proactively manage the Vice-Chancellor’s diary, ensuring meetings are well-organised, time is protected, and comprehensive briefings and itineraries are prepared in advance.
- Stakeholder Engagement: Handle enquiries from staff, students, parents, and external partners with sensitivity, warmth, and sound judgment.
- Travel & Event Logistics: Plan complex UK and international travel itineraries, accommodations, and event arrangements.
- Financial Administration: Support budget monitoring for departmental cost codes, process expense claims, and reconcile monthly credit card statements.
- Collaborative Projects: Work alongside colleagues in the Vice-Chancellor's Office on major university activities, including senior recruitment campaigns, graduation ceremonies, and conferences.
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About You
We are looking for a reliable, adaptable, and personable colleague who thrives in a busy administrative environment.
Key qualifications and experience:
- Experience: At least three years’ experience providing executive or personal assistant support to a senior leader within a large, complex organisation.
- Communication: Excellent written English and interpersonal skills, with a diplomatic, reassuring, and confident manner.
- Organisation & Discretion: High attention to detail, strong problem-solving ability, and complete discretion when handling confidential information.
- IT Skills: Good working knowledge of Microsoft Office (Word, Excel, PowerPoint). Familiarity with Google Workspace is desirable.
- Flexibility: A practical, helpful approach with the willingness to occasionally work flexible hours when required by university business.
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