Executive Assistant to the Founders

Location: London

Employment type: Full-time, permanent – 5 days per week in the office

Salary: £40K–£55K Basic

The Opportunity

My Client is a prestigious, privately owned business operating across luxury property and retail, with a discerning international clientele and a strong reputation for exceptional service.

They are seeking a highly organised, discreet and proactive Executive Assistant to support the Founders and help ensure the smooth day-to-day running of the business.

This is a varied role combining executive support, diary and travel management, property administration and general office coordination.

Key Responsibilities

• Provide comprehensive day-to-day support to the Founders.
• Manage complex diaries, meetings and changing priorities.
• Coordinate international and domestic travel, accommodation, transfers and itineraries.
• Prepare meeting materials, briefing notes and supporting documentation.
• Manage correspondence and act as a professional point of contact for clients, advisers and suppliers.
• Monitor deadlines, actions, expenses and invoices.
• Handle confidential and commercially sensitive information with discretion.
• Coordinate property maintenance, repairs, cleaning, security and external contractors.
• Liaise with suppliers, managing agents, landlords and professional service providers.
• Support the preparation of offices, properties and retail spaces for meetings, viewings and events.
• Manage post, couriers, deliveries, filing systems and administrative records.
• Assist with property documentation, inventories, insurance information and supplier agreements.
• Obtain quotes, coordinate contractors and support procurement.
• Help improve administrative processes and working practices.