Twinings
Executive Assistant to General Manager Business Transformation and Technology (12 Month Fixed Term Contract)
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Application Deadline: 9 December 2022
Department: BizTX
Location: Andover
Description
Great People Work Here
Are you searching for a career with bags of variety, in an environment that celebrates differences and empowers collaboration, which values individuals and will encourage you to make an impact? Do you want the freedom to explore, and the opportunities to find new ways and to innovate? If so, TwiningsOvo delivers.
We’re looking for people who don’t just come here to get the job done, but who have a real passion for the brand and a desire to do the best job they can. In return, we offer an inspiring package of employee benefits - to show just how much we value you. This role will offer you the scope for growth and the tools to aim high.
Role Overview
This is an all-encompassing and exciting role that will provide comprehensive and proactive administrative support to the General Manager and the wider BizTech (IT) team within the UK and internationally. You will also have line management responsibility for 2 administrators. This is a 12 month fixed term contract.
You will be required to operate independently, proactively and flexibly as the role will involve more than the normal predictable administrative duties. Pressure periods will vary and at times it will be necessary to work flexibly to support the General Manager when they are working in international locations along with supporting Biztech managers who work internationally. You will have demonstrable experience of working with senior level management in a fast-moving organisation and who has been involved in supporting change management. This role will also at times provide administrative support to our global transformation project.
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The role will necessitate occasional travel within the UK. This role will have a hybrid working element to it; however, you will also be required to be onsite at our head office in Andover, Hampshire when needed.
Key Responsibilities
- Effective and proactive diary management for the General Manager, up to a year in advance, including many overseas elements.
- Line management for 2 direct reports.
- Arrange meetings within and outside the UK, varying from 1:1s to international meetings, liaising within and outside the Company to ensure relevant attendance.
- Manage and make decisions on complex travel arrangements, accommodation, venue and catering bookings.
- Maintain an ambassadorial approach as a representative of the Company.
- Screen external enquiries and meeting requests, prioritise, re-direct and ensure only relevant enquiries are directed appropriately.
- Manage and screen internal enquiries and meeting requests, ensuring messages are prioritised and passed on timely and appropriately and meetings arranged as necessary.
- Prepare presentations; collect, collate and include all relevant information and ensure accurate and professional presentation.
- Manage and prioritise paper and electronic correspondence. Draft letters and e-mails.
- Manage the holiday, absence and training records.
- General administrative support to Biztech and Project Optimus.
- Purchase to Pay process.
- Raising orders using the SAP/ECC Systems.
- Organising Team Off sites/Team Building events.
- Organising the Annual Biztech International Conference.
- Provide support for the BizTech Team, this will include:
- Hotel bookings
- Flights
- Transport
- Passport and visas requirements
- Sourcing meeting rooms
- Hospitality bookings
- Provide support for international visitors including all travel arrangements, assistance with travel documentation, agendas etc.
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Skills, Knowledge, and Expertise
- Co-ordination of multi-task e.g conference organising
- Experience working with colleagues across international business units
- Significant Secretarial/EA work experience
- Excellent interpersonal and communication skills
- Strong organisation and planning skills
- MS Office – good Word, Powerpoint, and Excel
- Good knowledge of IT systems
- Confident and resilient
- Assertive
- Flexible and enthusiastic
- Professional, articulate
- Happy to work on their own and with others
- Confidential and discreet
- Culturally sensitive
- Enquiring mind
- Detail conscious
Benefits
- Yearly bonus based on personal contribution and financial performance
- Flexible working options
- 25 days holiday plus 8 bank holidays and the option to buy and sell holidays
- Onsite Gym and Wellbeing Centre
- Perkbox – employee discount scheme with discounts online, in high street stores, cinema, holidays, restaurants and many more
- Pension scheme with your contributions matched for up to 10% of your salary
- Cycle to work scheme
- SimplyHealth Cash plan
- Onsite Staff shop and online staff discounts
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