Central and North West London NHS Foundation Trust
Executive Assistant to Managing Director Goodall Division
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Job Overview
The Executive Assistant provides high-level administrative support to the Managing Director of Goodall as well as the Medical Director, AD Finance and Performance, and AD Integration and Partnerships.
The role is responsible for overseeing and managing the Directors' meetings both internally and externally, including the coordination of the forward planner, agendas, papers, and taking accurate minutes.
Main Duties of the Job
An exciting opportunity has arisen to provide advanced, high-level, and quality executive support to the Managing Director, Medical Director, AD Finance and Performance, and AD Integration and Partnerships.
This is a highly demanding role covering the current post holders' maternity leave, and you will need to possess significant experience in providing executive support at a senior level within a multifaceted organization. You will need to be a highly motivated, forward-thinking individual with extremely strong organizational skills and the ability to use your initiative to manage the varying demands of the role. A strong working knowledge of Outlook, Word, Excel, and PowerPoint is essential.
The responsibilities are extremely varied and include high-level diary management, meeting/event coordination, project support, and extensive partner/stakeholder liaison. You will have specific responsibility for overseeing various divisional meetings, ensuring a clear forward plan, agenda, and clear and precise minute-taking.
This role would be perfect for an experienced, enthusiastic, and energetic individual who possesses a natural ability to plan ahead. It is an exciting but equally challenging role and you will need to be highly organized, confident, and articulate.
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Working for Our Organisation
This is an exciting, fast-paced, and busy environment.
CNWL is a large and diverse organization, providing health care services for people with a wide range of physical and mental health needs.
We employ nearly 7,000 members of staff that provide more than 300 different health services across 150 sites and in the community, in a range of diverse communities, with over 100 first languages spoken.
We are always developing new and better ways to provide dependable services to meet the needs of people in our care.
Please note: This vacancy does not meet the criteria for Skilled Worker sponsorship, unless you meet the criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. “Separate provisions are applied to workers who have been sponsored and continuously held a Skilled Worker visa since prior to 04/04/2024."
As such, if you don’t meet the Transitional Provision (above), we are unable to consider your application unless you can provide documentary evidence of your right to work in the United Kingdom. If you believe you are eligible for sponsorship or already hold a valid right to work in the UK, please ensure you provide full details of your immigration status in the Pre-Screening Immigration section of your application form.
Please note role eligibility also depends on whether the role meets the salary threshold for the relevant occupational code (SOC CODE).
For further info, please visit: Skilled Worker visa: Overview - GOV.UK
Detailed Job Description and Main Responsibilities
- Act as the first point of contact for the Directors, including managing/screening calls, emails, correspondence, and visitors.
- Take organizational responsibility of departmental meetings.
- High-level diary management.
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Person Specification
Education & Qualification
Essential criteria
- Educated to Degree level or equivalent relevant experience.
- Evidence of further education degree/diploma level or experience equivalent.
Previous Experience
Essential criteria
- Extensive PA experience at senior/directors' level, including experience working either in the NHS or large complex multi-sited organization.
- Experience of full diary management and problem-solving.
- Evidence of robust decision-making with an ability to act on own initiative and independently.
- Experience of working independently on non-routine matters and exercising judgement and decision-making skills across the work area.
Skills, Knowledge, Abilities
Essential criteria
- Ability to take high-quality minutes at senior meetings and produce accurate and succinct records of discussion.
- Ability to draft complex and sensitive correspondence on behalf of the Directors.
- Excellent organizational skills to be able to plan and prioritize workload to meet tight deadlines and deliver agreed objectives within agreed timeframes.
- Excellent knowledge of Microsoft Office packages including Outlook, Word, PowerPoint, Excel, Access, Adobe, Project.
- Excellent communication skills both verbal and written.
- Knowledge of issues of confidentiality.
- Excellent interpersonal and communication skills, creative and confident to be able to build good working relationships within the wider team.
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