St Edward's School, Oxford
Executive Assistant to the Deputy Head Pastoral and Deputy Head Welfare
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Executive Assistant to the Deputy Head Pastoral and Deputy Head Welfare
Salary: Competitive plus excellent benefits
Contract: Permanent
Hours: Full time, term-time only, plus an additional 6 weeks worked at the beginning and end of the school terms
St Edward’s Oxford is seeking an exceptional Executive Assistant to play a key role providing high-level administrative support to our Deputy Head Pastoral and Deputy Head Welfare.
This is a varied and influential role, supporting two busy Deputy Heads who have responsibility for areas including pastoral care, safeguarding, pupil welfare, boarding, healthcare, attendance and behaviour management.
- You will manage complex diaries and competing priorities
- Coordinate meetings, events and training
- Prepare high-quality reports, minutes and briefing papers
- Manage incoming communications
- Ensure urgent and sensitive matters are handled swiftly
- Act as a trusted first point of contact for parents, staff and external agencies
Working closely with academic, pastoral, medical and boarding colleagues, you will help coordinate pastoral operations, maintain accurate records, monitor actions and deadlines, and develop efficient administrative systems and processes.
About you
We are looking for a highly organised and accomplished administrator who thrives in a fast-paced environment. You will bring:
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- Excellent diary, inbox and meeting-management skills
- Strong written and verbal communication skills
- Confidence using Microsoft 365 and other information systems
- The ability to manage several priorities without losing sight of detail
Experience of handling confidential information, producing accurate minutes and coordinating meetings or events is essential. Experience within education, safeguarding, pastoral care or a boarding environment would be particularly valuable.
Just as importantly, you will be someone people trust. Calm, discreet and emotionally intelligent, you will exercise sound judgement, anticipate what needs to happen next and respond positively when priorities change. You will combine warmth and approachability with professionalism, resilience and a strong sense of personal responsibility.
Why join St. Edwards Oxford?
This is a key role at the heart of a busy, ambitious school, where you will be closely involved in work that will have a genuine and visible impact on daily school life.
Joining St Edward’s also means becoming part of a welcoming and purposeful school community where ambition and hard work are rewarded and your contribution will matter.
We also offer a variety of benefits, such as:
- Free membership to the Nuffield Health Fitness and Wellbeing Gym
- Free meals during term time
- Support for CPD and further qualifications
- A friendly and inclusive working environment
- Free car parking
- Cycle to work scheme
- Employee assistance programme
- Defined contribution pension scheme with Scottish Widows
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To apply, please click the apply button to download the application form and full job details.
Closing date: 5th August 2026.
We reserve the right to conduct interviews and appoint for the role before the advertised closing date should a suitable candidate be found.
St Edward’s School is committed to safeguarding and promoting the welfare of children and young people and we aim to create and maintain a safe environment for our pupils, where they feel respected and supported. We expect all staff to share this commitment and to become familiar with our policies and procedures for child protection and security. All staff are required to apply for an Enhanced Disclosure from the Disclosure and Barring Service.
St Edward’s School is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on age, race, sex, religion, gender reassignment, sexual orientation, disability, pregnancy, or any other protected characteristic. Please see our Equal Opportunities & Dignity at Work policy on our website for further details.
Registered Charity No: 309681
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