Executive Assistant to the Professional Indemnity Practice Leader, FINEX GB

We are seeking a highly organised, proactive, and discreet Executive Assistant / PA to provide comprehensive support to the Professional Indemnity Practice Leader, GB FINEX, Willis Ltd.

This role is pivotal in ensuring the smooth operation of the leadership office, managing a dynamic schedule, coordinating governance activities, and acting as a key liaison across senior leadership, the wider operations team, and external stakeholders.

The Role

• Diary & Meeting Management
  • Manage the calendars of the Practice Leader and other senior colleagues, scheduling internal and external meetings, including governance forums and committee sessions.
  • Prepare agendas, coordinate logistics, and ensure timely distribution of meeting materials.
  • Attend key meetings to capture minutes and follow-up actions.
• Finance & Reporting Support
  • Assist in the preparation and communication of team revenue budgets, using Finance and CRM reporting to produce weekly updated forecasts and liaising with senior colleagues to ensure accuracy and timeliness.
  • Assist in the preparation and collation of governance packs, including minutes and action trackers.
  • Liaise with Business Unit colleagues and stakeholders across Willis Ltd. to ensure timely updates and compliance with governance protocols.
• Communication & Liaison
  • Act as the first point of contact for the Practice Leader and senior colleagues, handling correspondence with professionalism and confidentiality.
  • Coordinate communications between leadership and internal teams, clients, and external partners.
• Team & Project Support
  • Provide administrative and coordination support to the wider Professional Indemnity team.
  • Track progress on key deliverables and escalate issues where necessary.
  • Support senior colleagues with the preparation of presentations, reporting packs, and operational planning.
• Administrative Excellence
  • Maintain accurate records, filing systems, and document management aligned with company standards.
  • Process expenses, travel arrangements, and other administrative tasks efficiently.