About ETAC

At ETAC, we are committed to powering projects of industry across North America. Our core business is to supply electrical transformers and related equipment into the Utility, Manufacturing, Construction, Mining, and Data Center industries.

About the Role

ETAC is seeking a highly organized and proactive Executive Assistant to support the CFO with daily administrative, business, and operational responsibilities.

The successful candidate will help manage schedules, coordinate communications, organize documents, and assist with special projects while maintaining professionalism and confidentiality.

Key Responsibilities

• Manage the CFO’s calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare, proofread, and organize business documents, reports, presentations, and meeting materials.
• Coordinate meetings with customers, suppliers, business partners, and internal departments.
• Take meeting notes and follow up on action items as required.
• Maintain organized electronic and physical filing systems.
• Provide administrative support related to banking, payroll (ADP), and factory cost documentation as required by the CFO.
• Coordinate with internal departments and external parties to gather information and documentation required by the CFO.
• Assist with quotations, proposals, contracts, and other business documentation.
• Coordinate with internal departments to ensure projects, requests, and assigned tasks remain on schedule.
• Track outstanding items and provide reminders on important deadlines and follow-ups.
• Assist with event planning, customer and supplier visits, and company meetings.
• Conduct research and gather information to support business development and strategic initiatives.
• Handle confidential and sensitive business and financial information with discretion.
• Provide general administrative and operational support to the CFO and perform other duties as assigned.