Executive Assistant

Are you an organised, proactive professional who enjoys keeping a busy business running smoothly and supporting senior leadership? We need you.

Our client is a growing London-based consulting firm working with organisations globally on complex data privacy, compliance and technology challenges.

Why this role?

This is a varied role for someone who enjoys being at the centre of a business. You will support senior leadership while also taking ownership of important day-to-day administrative and operational processes across the company.

You will be based 2 days per week in their London office, with the remainder working remotely. The role gives you exposure to senior stakeholders and a broad view of how a growing professional services business operates.

The right person will be someone who doesn't simply wait for a list of tasks. You will be comfortable taking ownership, spotting what needs to happen next, coordinating with different people and making sure things get done properly.

What you'll be doing

• Support senior leadership and the wider team with day-to-day business administration
• Coordinate onboarding and offboarding activities, including access, systems, documentation and internal communications
• Maintain and coordinate company records, shared folders, mailboxes and administrative systems
• Support client administration, including documentation, contracts, timesheets, invoicing coordination and related processes
• Assist with finance and expense administration, including staff reimbursements, invoices and coordination with external accountants
• Coordinate relationships with suppliers, vendors and other external partners
• Support office management and the smooth running of the London office
• Support recruitment administration, including interview coordination and communications
• Identify administrative gaps and take the initiative to improve processes and ways of working