Executive Assistant/PA

Established in 1963, Fred. Olsen Ltd focuses primarily on the Renewable Energy, Forest Management, Logistics and Travel Sectors. Established and based in the UK, but operating globally, we operate with innovation, service and dependability in mind, and supply a central service function in Finance, HR, IT and Facilities services to the UK companies under our umbrella which include:

Fred. Olsen Ltd Fred. Olsen Cruise Lines Fred. Olsen Travel Fred. Olsen Logistics Fred. Olsen Renewables Fred. Olsen Seawind Forrest Estate The Natural Power Consultants KUDO ZX Lidars ZX Measurement Services

As a company we have a family culture, our success is anchored in an authentic heritage. Delivering our vision is down to the passion of our people, and we are proud to create opportunities for everyone to thrive and grow.

The Role

The Executive Assistant/PA role is responsible for delivering proactive executive support to the CEO and ensuring the smooth and effective operation of the London office. The position plays a key role in supporting business activities, managing office administration and facilities, and coordinating projects and initiatives as required.

• Provide dedicated executive support to the CEO, including preparation and formatting of reports, diary and meeting management, travel coordination, expense administration, and a wide range of confidential duties.
• Manage and coordinate complex travel arrangements, ensuring efficiency, flexibility, and seamless execution of domestic and international travel plans.
• Act as the primary point of contact for building management, service providers, and external contractors, maintaining strong working relationships and ensuring prompt resolution of facilities-related matters.
• Process invoices and approve expenditure within delegated authority levels, while maintaining accurate financial records and foreign currency holdings.
• Coordinate meeting room bookings, visitor management, and catering arrangements to support internal meetings and corporate events.
• Develop, implement, and continuously improve office procedures, administrative processes, and systems to enhance operational efficiency.
• Lead all day-to-day Health & Safety activities as the designated Responsible Person, ensuring compliance with company policies and regulatory requirements, maintaining accurate documentation, and conducting routine checks.
• Line manage and support the Office Administrator, providing guidance, prioritisation, and ongoing development.