Overview

Microsoft is empowering every person and every organization on the planet to do more and achieve more. As a company, Microsoft is looking to foster innovation that generates new ecosystems of inventors, partners, developers, creators, changemakers, public servants, frontline workers, and knowledge workers who, together, drive the engines of growth and opportunity in ways that benefit everyone.

Microsoft Frontier Company is seeking an experienced Executive Business Administrator to support an Energy Business CVP in EMEA time zone. Whilst the role is responsible for the support of a C-suite executive, there are team administrator responsibilities.

The successful candidate will be self-motivated, have clear communication and interpersonal skills, and the ability to work independently and professionally at all levels. The candidate will need to work effectively within time constraints, prioritize tasks and take appropriate action, and work without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail.

This role requires complex scheduling skills, operational excellence, an effective use of data and business systems, as well as the given continual exposure to internal and external executive leadership, the role requires professional presence and effective communication skills.

To be successful, the candidate will have the ability to navigate ambiguity, anticipate and remove administrative roadblocks, make timely decisions across the organization, and adapt to constantly changing environments, while identifying areas to help support the business.

Responsibilities

• Complex schedule management, travel, and strategic time prioritization.
• Demonstrate sound judgement and ability to prioritize the calendar, balancing internal, external, and executive engagement.
• Executive presence and effective communicator to professionally engage with Microsoft’s senior leadership team and external executive leadership.
• End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies.
• Work closely on aligning the Rhythm of Business processes and operations with the director’s calendar to ensure tight coordination of commitments.
• Assist in the planning and execution of team meetings and events.
• Flexibility to accommodate urgent schedule changes or requests that may require periodic evening and weekend calendar checks, as well as remotely supporting the director when travelling.
• Collaboration and partnership skills with key internal stakeholders including, but not limited to: HR, Finance, CELA, and the leadership team staff members.
• High level of integrity and discretion in handling confidential information.